STAFF ASSISTANT - 64041207

Requisition No: 876486 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64041207

 Pay Plan: Career Service

Position Number: 64041207 

Salary:  $34,000 -$52,000 

Posting Closing Date: 06/07/2026 

Total Compensation Estimator Tool

Job posting category  - Open Competitive

Your Specific Responsibilities:

This is a professional Staff Assistant position that provides administrative assistance to the School Based Preventative Dental Sealant program. The incumbent must have experience or willing to work with children 0-18, with primary focus on school age children 3-12 years of age, in a school setting providing support to the dental hygienists.  The incumbent will report directly to the Senior Community Health Nursing Supervisor. Performance is evaluated based upon observation of work performed. Frequent communication with immediate supervisor about performance is expected and will result in a detailed performance evaluation.  Access to confidential records – maintains 100% confidentiality and follows DOH policies and procedures.

ADMINISTRATIVE DUTIES:

• Coordinate with school district staff to schedule Dental screenings and program services
• Create class schedules
• Prepare school program packets to include- letter to principals, screening forms, and schedule
• Drop off and/or pick up school program packets
• Utilize dental portals to verify dental services
• Verify program eligibility using FLMMIS/HMS
• Case management duties as assigned by the hygienists and/ or program supervisor:
  • Complete follow up calls to dental providers and families
  • Document case management/follow-up calls
  • Coordinate continuity of care appointments
  • Work with community partners to set up follow up appointments
• Utilize MFMP to purchase program supplies and equipment
• Provide outstanding customer service to internal and external customers
• Program supply inventory and monitoring
• Update annually all working MOA’s with school district, colleges, early learning centers and other community partners as directed by program supervisor
• Archiving annual files
• Assist program supervisor with updating the hygienist protocols and submission to the state
• Assist program supervisor with dental insurance surveys and submitting to the state office
• Assist program supervisor with managing the program files to insure up to date and properly archived

Working in schools:

• Assist with transporting program supplies and equipment, setting up program supplies/equipment at sites
• Assist dental hygienists in schools by managing daily student schedule, providing education and other duties as assigned

Program trainings and compliance duties:

• Attend department/program and agency meetings
• Attend professional development trainings per grant requirements
• Comply with all DOH-Martin required annual training
• Enter and submit EARs per agency requirement
• Submit timesheets through People First- bi-weekly

Performs other related duties as assigned in support of the agency’s vision and mission.

Required Knowledge, Skills, and Abilities:

Computer knowledge, ability to write, ability to type, administrative duties, enter data, ability to communicate effectively with clients, parents, school district administrators and staff, health care providers and community partners. Ability to utilize Microsoft office programs, ability to document in a timely and accurate manner

 

Qualifications:

Minimum:

Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency

Willing to physically come into the office daily and perform field work

Must be authorized to work in the United States without employer sponsorship

Have a valid Florida Driver License

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaborat