Assistant III, Executive

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.

Job Description

X-energy LLC is hiring an experienced Executive Assistant to support its corporate team in Rockville, MD. This position is responsible for exercising independent judgment and considerable initiative to provide a wide range of administrative and managerial support to executives. Responsibilities include oversight of calendar management and the successful coordination of business meetings, preparing reports and data analysis, strong computer and research skills, flexibility, excellent interpersonal skills, project coordination and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors--to include sub-contractors and consultants.

 

Job Tasks/Responsibilities

• Coordinate executive communications, including taking calls, responding to email, and interfacing with external and internal guests.
• Prepare internal and external corporate documents for team members and industry partners.
• Maintain an organized filing system of paper and electronic documents.
• Record meeting minutes.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Produce correspondence, PowerPoint presentations, senior level meeting agendas, internal and external email communication.
• Coordinate travel and assist senior managers with business travel arrangements including planning and scheduling, booking tickets, hotels reservations and local transportation arrangements.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Represent the executive by attending meetings in the individual's absence, as requested.
• Compile expense reports and maintain expense tracker spreadsheet as requested.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Uphold a strict level of confidentiality.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Execute the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, with minimal supervision.
• Perform other duties as assigned by manager.

Minimum Qualifications

• High school diploma is required.
• Typically, five years of relevant experience required.
• Experience exercising discretion and confidentiality with sensitive company information.
• Working knowledge of Microsoft Excel, Word, PowerPoint, Visio, and Outlook.
• Experience writing communications on behalf of others.
• Project coordination experience.

Location: 530 Gaither Road, Rockville, MD

Work Site Expectations: 5 days in office
Travel Expectations: Up to 10% as needed 
Hours: 8:00am-5:00pm, Mon-Fri

Compensation

As required by Maryland and other applicable state law, X Energy, LLC (X-energy) lists the expected compensation range for a publicly advertised job opportunity based upon the job requirements (e.g. education/training, experience, skill sets, etc.).  Individual candidates who meet the job requirements for the posted position will be offered a salary within this range based on their respective levels of education/training, experience, and other qualifications unique to them.  Salary ranges may vary based on the specific office location and region referenced in the posting to take into consideration dif