Sr Executive Assistant to the CEO

Let’s talk about some of the key responsibilities of the role:

Executive Partnership & Enterprise Time Architecture

• Design and manage the CEO’s enterprise calendar to ensure time is aligned with strategic priorities, leadership engagement, governance cadence, and external visibility.
• Balance internal leadership engagement, Board cadence, investor visibility, and external representation.
• Sequence meetings to support consistent executive messaging across stakeholders.
• Protect strategic thinking time and anticipate high-intensity cycles (earnings, Board meetings, product milestones, sales meetings, conferences, investor meetings, etc.).
• Partner with Chief of Staff team to drive Executive Team (ET) and internal meeting management and serve as operational partner for ET cadence. Ensure CEO meeting agendas, materials, and pre-reads are aligned and delivered in advance.
• Track action items and reinforce accountability across leadership.
• Partner with the Chief of Staff and CHRO to support quarterly planning, offsites, and enterprise initiatives.
• Prepare CEO for business reviews, sales and other functional leadership meetings, national and regional conferences, and company-wide meetings.
• Ensure CEO internal presence is strategic, consistent, and aligned with enterprise messaging.
• Provide proactive and responsive support to the CEO outside of standard business hours as business needs require, particularly during high-intensity corporate cycles and during CEO travel.
• Drives modernization of executive office systems, ensuring efficiency, data security, and scalability.
• Provide leadership, mentorship, and thought partnership with the rest of the Executive Assistant team.

CEO Presence & Visibility Optimization

• Manage the CEO’s internal and external leadership brand.
• Prepare briefing materials including organizational sentiment, commercial metrics, R&D milestones, and cultural dynamics.
• Partner with Corporate Communications, IR and Commercial Leadership to ensure messaging consistency.
• Balance CEO exposure across functional groups to reinforce engagement without overextension.

Board of Directors & Governance Support

• Drive key relationship management with Board of Directors and Board advisors.
• Serve as operational liaison for Board and Committee meetings.
• Coordinate Board materials, logistics including travel, and follow-up tracking and attendance confirmation in partnership with Legal and the Chief of Staff.
• Maintain strict confidentiality regarding confidential and sensitive information, including material non-public information (MNPI).
• Support proxy season and governance cycles, as appropriate.

External & Investor Interface

• Coordinate CEO participation in earnings cycles, investor and other business conferences, roadshows, and strategic partnership meetings.
• Ensure briefing materials align with public disclosures and investor expectations.
• Manage high-discretion communications and logistics.

Travel & Expense & Executive Sustainability Management

• Design complex domestic and international travel with a concierge-level standard of service aligned to enterprise priorities and to maximize executive performance.
• Develop structured executive travel briefs including itineraries, meeting objectives, stakeholder background, and strategic context.
• Anticipate disruptions and proactively adjust logistics to protect executive focus and performance.
• Monitor travel status, travel risk, geopolitical considerations, and contingency planning in coordination with internal and external partners; manage delays, cancellations, and other last-minute changes seamlessly.
• Build recovery buffers around high-stakes engagements.
• Timely management of expenses, produce and maintain complete and accurate expense reports, and track and control budgets.

Integration of Personal & Family Logistics

• Coordinate family travel logistics alongside business travel when appropriate, ensuring seamless integration without compromising corporate priorities.
• Utilize secure digital systems to manage confidential personal scheduling and sensitive logistics.
• Apply concierge-level service standards to ensure executive stability during high-intensity corporate cycles.
• Support work-life integration coordination as needed while recognizing the impact of personal logistics on enterprise leadership performance and maintaining professional boundaries. 
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