Accounts Payable Specialist

Job Summary:The Accounts Payable (AP) Specialist is responsible for managing the company’s payable processes to ensure timely and accurate payment of invoices. This role involves processing and reconciling vendor invoices, expense reports, and purchase orders, while ensuring compliance with internal financial policies and controls. The AP Specialist works closely with internal teams and external vendors to resolve invoice discrepancies and maintain positive relationships. This is a 6 month contract to hire.

Responsibilities:

• Invoice Processing:
• Review and process a high volume of vendor invoices in a timely and accurate manner.
• Match purchase orders to invoices and resolve any discrepancies.
• Verify proper approvals for all invoices and expenses.
• Payment Management:
• Prepare and execute weekly payments, including checks, wire transfers, and ACH transactions.
• Monitor payment schedules to ensure timely payments and avoid late fees.
• Vendor Relations:
• Communicate with vendors regarding payment status, discrepancies, and other related inquiries.
• Resolve any billing disputes and ensure vendor accounts are up to date.
• Reconciliation:
• Reconcile vendor statements and resolve any outstanding balances.
• Assist with month-end and year-end closing processes by providing AP-related information.
• Compliance & Reporting:
• Maintain accurate and organized records of all accounts payable transactions.
• Ensure compliance with company policies, procedures, and relevant accounting principles (GAAP).
• Assist in the preparation of financial reports related to accounts payable.
• Internal Collaboration:
• Collaborate with purchasing, finance, and other departments to ensure smooth workflow and resolve issues.
• Support audits by providing documentation and explanations related to accounts payable transactions.