Executive Administrative Assistant

Job Description:

Role Summary/Purpose

In this role you will provide administrative support services to Synchrony’s Executive Vice President – Chief Technology & Operating Officer.  The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast paced, ever-changing environment.

Essential Responsibilities:

• Interact with employees, customers, Synchrony Board of Directors and outside advisors in a professional and efficient manner.

• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email) and Concur for T&E.

• Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)

• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)

• Process invoices and ensure timely vendor payments

• Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties

• Design and create presentation and proposal packages with some graphical content, as needed.

• Ensure documents are posted accurately and timely in preparation for meetings/conference calls

• Attend staff/team meetings as required

• Maintain calendar for staff and department activities.  Assist in prioritization of items.

• Manage purchase order processing

• Perform other duties and/or special projects as assigned

Qualifications/Requirements:

• 7+ years in an executive administrative role, specifically supporting C-suite level executives

• 4+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook

Desired Characteristics:

• Excellent in all applications of Microsoft Office and Outlook

• Excellent communication and interpersonal skills

• Strong organizational skills and possess the ability to handle multiple projects

• Strong problem-solving skills & passion for excellence

• Demonstrative initiative, ability to work independently and must be a team player

• Ability to accept responsibility and handle confidential information

• Excellent proficiency of Microsoft PowerPoint, Excel and Word

• Strong attention to detail

• High level of integrity, confidentiality and self-confidence

• Clear, concise and articulate communication skills (verbal & written)

Grade/Level: 07

Eligibility Requirements:

• You must be 18 years or older

• You must have a high school diploma or equivalent

• You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process

• You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.

• New hires (Level 4-7) must have 9 months of continuous service with the company before they are eligible to post on other roles.  Once this new hire time in position requirement is met, the associate will have a minimum 6 months’ time in position before they can post for future non-exempt roles.  Employees, level 8 or greater, must have at least 18 months’ time in position before they can post.  All internal employees must consistently meet performance expectations and have approval from your manager to post (or the approval of your manager and HR if you don’t meet the time in position or performance expectations).

Legal authorization to work in the U.S. is required.  We will not sponsor individuals for employment visas, now or in the future, for this job opening. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. 

Our Commitment:

When you join us, you’ll be part of an inclusive culture where your individual skills, experience, and voice are not only heard – but valued. Together, we’re building a future where we can all belong, connect, and turn ideals into action. More than 50% of our workforce is engaged in our Employee Resource Groups (ERGs), where community and passion intersect to off