Assistant Community Director

Perform functions to manage, direct and provide leadership to an assigned region and book of business. Ensure properties are maintained and operated in accordance with company objectives and facilitate solutions to problems between communities and internal support staff, guided by precedent and working within the limits of established policies.

The job duties listed are typical examples of the work performed by a Regional Director. Not all duties assigned to every onsite city community manager are included.

• Provide management and leadership to properties within assigned region and book of business. Collaborate with Executive Management to develop goals and communicate established goals. Ensure the goals and needs of the assigned region, company and its customers are consistently met.
• Manage the functions of a team in different properties within a region while maintaining standards of excellence for processes, methods and personnel. Manage the process improvement and quality control of property management functions to maximize productivity and ensure quality service is delivered. Provide leadership and direction and assist in the investigation and resolution of internal and external problems and concerns.
• Partner with Community Association Managers, Board of Directors and other internal departments to develop and lead the introduction and integration of new programs, services and initiatives. Act as liaison to ensure quality service is delivered, that Board expectations are met and to assist in prompt response and resolution to questions/problems. Establish and maintain a positive relationship with Board of Directors and internal departments.
• Mentor and support Community Association Managers to meet the needs of the Association efficiently and motivate associates for maximum individual potential. Provide support with obtaining all service, maintenance and security contracts and in financial management, administration, corporate policies and procedures, property infrastructure, organization, litigation processes, property collections, maintenance and mechanical procedures.
• Conduct site inspections regularly. Identify deficiencies and provide recommendations and action plans in order to improve the property.
• Ensure that maintenance manuals, equipment checklists and books are in place and are current as well as all Associa Chicagoland approved binders.
• Participate in sales building activities and manage the contract renewal discussion and process.
• Provide support throughout all phases of the start up process.
• Manage the Performance Evaluation process of assigned unit and provide leadership, counseling and coaching to associates. Maintain harmonious associate/employer relations.
• Oversee training and cross training programs and ensure all direct and indirect associates are aware of and comply with company, government and customer regulations, policies, work procedures, instructions and deadlines.
• Participate in the development of Standard Operating Procedures and maintain existing procedures. Review processes and ensure they are in compliance with current statute. Manage the communication and compliance of SOP's within teams, managers and internal and external customers.
• Initiate and /or attend a wide range of internal and external meetings. Provide guidance and direction and assist in issue resolution as needed. Participate in Corporate committees as necessary.
• Develop contracts for all Ancillary Services as needed and provide Associa Chicagoland with the opportunity to bid on Ancillary Services.
• Provide financial support with a wide range of functions. Monitor reserve funds to insure they are being used in accordance with BOD and regulatory requirements; review and assist in obtaining and financing required insurance coverage and collect outstanding corporate accounts receivable.
• Recommend and manage the budget for the functional area of responsibility. Monitor expenses, initiate cost reduction programs and negotiate prices with vendors. Ensure regional expenses are maintained within budget.
• Maintain awareness of changes in rules, statutes or regulations and communicate changes to staff. Direct training of staff when new procedures are required to comply with changes.
• Ensure that Association records
• Practice and adhere to Associa Global Service Standards.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to mee