Administrative Assistant (HubSpot CRM)

This is a remote position.

• Maintain and update HubSpot CRM with client information and interaction data from business development activities

• Manage client follow-ups and ensure timely communication across multiple lead sources

• Handle scheduling, rescheduling, and confirming appointments for business development meetings

• Organize and input information from inbound leads and outbound business development efforts

• Create and manage automated workflows within HubSpot to optimize lead nurturing processes

• Support internal communication and coordination between UK headquarters and US operations

• Assist with administrative tasks related to new business setup and market expansion

• Coordinate appointment logistics and internal scheduling to maximize business development efficiency

• Proven experience with HubSpot CRM (non-negotiable)

• Fluent English communication skills with strong professional writing ability

• Strong administrative and organizational skills with exceptional attention to detail

• Experience creating CRM automation and workflow optimization

• Bonus: Customer service experience or background working with luxury/high-end clients

• Comfortable with both internal coordination and light external communication

• Directly impact the company’s US market expansion and growth trajectory

• Work with modern tools and sophisticated CRM systems

• Immediate start with a fast-track onboarding process

• Opportunity to build scalable systems from the ground up

• Support leadership during an exciting business expansion phase

• HMO coverage (available in eligible locations)

• Permanent work-from-home setup

• Immediate hiring