Leave of Absence Coordinator / Leave of Absence Administrator, Central Human Resources

Current UC employees must apply internally via SuccessFactors 

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to 53,235 students, nearly 12,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times has called “the most ambitious campus design program in the country.”

 

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, the oldest and one of the largest cooperative education programs, a dynamic academic health center and entry into the Big 12 Conference, UC’s momentum has never been stronger. UC’s annual budget stands at $1.85 billion, and its endowment totals $2 billion.

 

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service.  We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.   

Job Overview

Responsible for the administration of employee leave requests in accordance with University policies, procedures, collective bargaining agreements, and applicable federal and state laws. Serving as a resource, this role provides guidance to employees, managers, and HR professionals while ensuring accurate record-keeping within human resource systems, including case management platforms.

Essential Functions

• Serve as a primary contact for leave-related inquiries, providing guidance on eligibility, available options, and required documentation. Serve as a trusted point of contact for employees and managers.
• Utilize human resource systems, including leave management software, to coordinate correspondence, forms, and documentation while maintaining comprehensive and accurate records.
• Monitor leave cares, track requirements, provide status updates, and escalate concerns as necessary.
• Oversee leave documentation, including approvals and denials, verifying supporting documents for accuracy and completeness.
• Process leaves requests in alignment with established procedures, University policies, collective bargaining agreements, and federal/state laws while adhering to required deadlines.
• Act as a liaison between departments—including labor relations, benefits, accommodations, and environmental health & safety—to coordinate complex leave cases and workplace accommodations.
• Manage the return-to-work process, confirming return dates to facilitate smooth transitions and assisting with accommodation/restriction identification, process and coordination as needed.
• Oversee leave donation processing.
• Provide support to employees on workers’ compensation, advising on procedures, documentation and eligibility. May assist with claim processing and administration, ensuring compliance with concurrent regulations such as FMLA and ADA, and liaising with third-party administrators as necessary.
• Ensure proper pay, benefits continuation, and deductions for employees during leave periods.
• Generate reports on leave trends and patterns, review data and analyze reports for informed decision-making.
• Maintain confidentiality and uphold integrity in handling sensitive information, ensuring records are accurately stored per retention schedules and compliance standards.
• Perform additional duties based on departmental needs. This job description may be modified at any time.

Minimum Requirements

Leave of Absence Coordinator:

Required Education

• • • Bachelor's Degree.
    • Four (4) years of relevant education, experience and/or other specialized training can fulfill minimum education requirements.

Required Experience

One (1) year of Human Resources experience.

 

-OR- 

 

Leave of Absence Administrator

Required Education

• • • Bachelor’s Degree.
    • Four (4) years of relevant education, experience and/or other specialized training can fulfill minimum education requirements.

Req