Field Project Administrator II

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a Field Project Administrator II to be based in San Antonio, Texas.

Job Duties include:

• Manages documents throughout all phases of a project.
• Maintains project directory.
• Maintains and files reproduced document originals, as well as revisions for easy retrieval.
• Develops project-specific filing structure and document control procedures, including implementing into required electronic document management systems (EDMS).
• Records and stores photographs.
• Under general supervision, performs general duties that are often routine and repetitive.
• Under general supervision, interacts with professional/technical staff to accomplish assigned objectives. 
• Requires limited exercise of judgment.
• Receives guidance on new aspects of assignments.
• Maintain highway & bridge construction records and related paperwork pertaining to billing.  Coordinate closely with the project manager, client and contractor.
• Maintain filing procedures both electronically and paper as required for each project.
• Prepare correspondence, reports & supporting documents
• File and order supplies and equipment as needed
• Perform field site visits to project offices
• Work location will be from home and office locations

Review/verify the following records on a weekly basics:

• Material on Hand reports
• Ensure DWR’s are completed daily
• Verify proper pay items are used
• Prepare contractor’s monthly pay estimates and deliver to client on time
• Ensure contractors are meeting DBE compliance in DMS
• Verify payroll interviews are submitted as required
• Review payrolls in LCPTracker
• Work with project manager, resident engineer, & inspector on monthly progress report
• Verify barricade reports are submitted timely
• Verify SiteManager checklist event dates are updated
• Verify deficiencies are minimized weekly and safety meetings are performed

Qualifications

Minimum Requirements:

• High School Degree + 2 Years of relevant experience or demonstrated equivalency of experience and/or education
• Driving is required for this position

Preferred Qualifications:

• 2 Years of experience supporting construction projects
• Understanding of TxDot projects and documentation

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $13.1 billion in fiscal year 2022. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to