Administrative Assistant - Civil

As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. 

Let’s Redefine Possible®

SUMMARY

This position is responsible for providing quality, professional, and timely administrative support to the Civil Operating Group, providing administrative support to the construction operating group.

LOCATION Minneapolis, MN

RESPONSIBILITIES

• Perform regular administrative tasks and overall office organization.
  • Coordinate and set-up meetings with internal team members and external guests, manage calendars and schedule travel.
    • Greet visitors and customers.
    • Schedule catering for meetings.
  • Set up, organize, and manage filing systems.
  • Manage document preparation, record keeping and filing.
  • Proofread and perform quality inspections of communications and documents.
  • Prepare billing and invoices as needed.
  • Assist project managers as requested with data flow and procore management.
  • Maintain Professional Engineering License tracking.
  • Assisting new hires with technology ordering, onboarding and orientation.
  • Track and communicate training.
  • Oversee shipping and receiving of UPS and other packages.
  • Maintain floor’s kitchen and copy room supplies.
• Understand the operating groups and company resources, coordinate support between 3 operating groups (Power, Energy Storage and Engineering).
• Facility weekly meeting between the 3-groups as well as quarterly department meetings.
• Work with cross company admins for planning of each year’s Annual Meeting.
• Assist operating group team members with miscellaneous duties, including expense reports, arranging travel and various other tasks as assigned.
• Effectively work and build relationships with those of diverse backgrounds and organizational levels.

QUALIFICATIONS AND EDUCATION

• Strong attention to detail.
• Excellent organizational and multi-tasking skills, with the ability to be flexible as needed.
• Proficient skills in Microsoft Word, Excel, Outlook, and PowerPoint, as well as Procore.
• Active listening skills and effective communication including an openness to diverse input and feedback.
• Proven positive and professional attitude and strong customer service skills.
• Associate or bachelor’s degree preferred.
• Minimum three years of administrative support experience.
• Construction-related business experience preferred.
• Experience with billing, invoicing and timekeeping preferred.

BENEFITS

Mortenson provides a comprehensive benefits program to team members and their families to support their health, build long-term financial security, and provide the opportunity for work and life balance. Benefits offered to non-craft; non-union, full-time team members include:

• Medical and prescription drug plans – the choice between two affordable HSA-eligible medical plans that include vision coverage.
• Dental plan.
• 401k retirement plan with generous matching and profit-sharing contributions.
• Paid time off, holidays, and other paid leaves.
• Life, AD&D, and disability insurance.
• Employee assistance program online mental health tool and concierge.
• Tuition reimbursement.
• Adoption Assistance.
• Gym Membership Discount Program. 
• Identity Theft Protection.

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

#LI-GB1

Mortenson’s success is not a matter of luck; it’s a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

Our foundation and culture are based upon our values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

It all starts with our extraordinary people and collaborative teams. Mortenson has been voted a "best place to work" over 40 times since 2002.

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