Marketing Database Coordinator

Overview

Join a Team That Redefines Engineering Excellence

 

At Affiliated Engineers, Inc. (AEI), we’re not just building systems—we’re shaping the future. For nearly five decades, we’ve earned our place as a leader in technical innovation and precision, with work spanning industries like healthcare, science & technology, higher education, and more. Recognized as a Top 10 Engineering Firm by Building Design+Construction and celebrated for multiple Engineering News-Record (ENR) Best of the Best Awards, our projects continuously set new benchmarks for excellence.

 

What drives our success? At AEI, it’s our unwavering commitment to collaboration, creativity, and the pursuit of better solutions. Every project is an opportunity to redefine possibilities and leave a lasting impact. Whether we’re designing cutting-edge facilities that improve lives or pioneering sustainable innovations that safeguard our planet, we tackle complex challenges as one inspired team. Join us and be a part of an environment where your expertise fuels innovation, and your ideas help shape a smarter, brighter future.

 

As a Marketing Database Coordinator, you'll be at the center of AEI’s marketing and business development success. Working closely with a dynamic team of marketing professionals, you’ll manage and optimize our client relationship management (CRM) platform, Deltek Vantagepoint, and our digital asset management (DAM) system, OpenAsset. Your expertise will ensure our data remains accurate and actionable, empowering AEI to nurture client relationships, strategically identify opportunities, and drive impactful decisions. Through your contributions, you’ll play a pivotal role in aligning data management with AEI’s mission of engineering excellence and collaboration.

 

Why We Need You:

Step into the role of Marketing Database Coordinator and become an essential part of AEI’s dynamic marketing team. Your primary focus will be maintaining the integrity and efficiency of our CRM and DAM platforms. From performing data entry and verification to creating impactful reports, you'll play a key role in ensuring our systems are accurate, reliable, and actionable. More than just a technical expert, you'll serve as a trusted resource for internal users, always ready to provide support, resolve system challenges, and identify opportunities for improvement.

 

We’re looking for someone who thrives on collaboration but is just as effective working independently. You’ll juggle a variety of tasks with precision, meeting deadlines while proactively finding ways to enhance our data processes. Partnering closely with the Senior Marketing Database Coordinator and Director of Marketing, you’ll contribute to shaping innovative solutions and implementing protocols that elevate our marketing operations. With your attention to detail, problem-solving mindset, and commitment to quality, you’ll help drive AEI’s marketing and business development success to new heights. 

The following job functions are typical of the position but are not all-encompassing.

Data Entry and Maintenance: Ensures marketing data is accurately entered, maintained, and updated in the CRM (Deltek Vantagepoint) and DAM (OpenAsset). Works proactively to identify missing or outdated information and takes corrective action in alignment with established standards.

Data Audits and Data Quality Initiatives: Conducts regular data validation checks, de-duplication, and clean-up activities to uphold data accuracy and usability. Helps ensure adherence to firmwide data governance standards while actively addressing data quality issues in real time.

Frontline User Support: Serves as the first point of contact for questions related to Deltek Vantagepoint, OpenAsset, and marketing data processes. Assists users in navigating the system and resolving common issues. Escalates more complex issues to the Senior Marketing Database Coordinator, IT, or vendor support as needed.

Liaison Between Marketing and IT: Collaborates with the Senior Marketing Database Coordinator to support communication between Marketing and IT. Tracks user-reported system issues, assists with user acceptance testing for upgrades and enhancements, and helps ensure users are aware of upcoming changes.

Data Searches and Reports: Runs basic and advanced data searches and produces reports based on requests from Marketing, Business Development, and other stakeholders. Ensures search and report parameters align with firmwide standards and data governance expectations. Prepares and distributes reports as directed.

Training Delivery and Documentation: Assists in delivering system training for new and existing users. Provides hands-on t