Office & Facilities Manager

About Focused Energy

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. The founders include two highly renowned scientists and a long-time entrepreneur and founder of several successful startups. With the use and commercialization of laser-induced inertial fusion, a clean and highly efficient power generation technology is coming within reach, suitable to ensure a secure and scalable future energy supply.

We are seeking a proactive, detail-driven Office & Facilities Manager to establish, maintain, and run our new Austin office. This role sits at the intersection of facilities coordination, office operations, event support, compliance liaison work, and administrative support. You will be the primary onsite operator ensuring the office is functional, stocked, safe, compliant, and ready for employees, visitors, and cross-team collaboration.

This person will play a critical role in office setup, PRD onsite execution, coordination with scientific facilities stakeholders, and ongoing operations as the Austin site grows.

This is not a “lab facilities scientist” role — instead, you will manage the workspace and operational ecosystem so our technical teams can focus on science.

What You’ll Do

1. Office Setup & Facilities Operations

• Lead the setup of the Austin office, including:

  • Internet installation & vendor coordination

  • Office layout planning (desk placement, seating capacity, conference needs)

  • Furniture selection, ordering & delivery logistics

  • Basic facility readiness for first PRD event

• Maintain ongoing office functionality including utilities, supplies & vendor relationships.

• Coordinate workspace expansion as headcount increases (new desks, seating, storage, layout revisions).

• Manage physical access systems including keycards, visitor check-in & onboarding into the facility.

• Work with purchasing, export compliance, and S&T teams to ensure receiving of goods at the facility is matched with the paperwork.

2. PRD (Product Review Day) On-Site Coordination

Every six weeks the PRD alternates between Austin & Darmstadt.

You will own Austin-host logistics:

• Room setup & seating for up to ~30 attendees

• A/V + Zoom readiness for presentations (sound, screen, connectivity)

• Ensure speakers and guests have appropriate access & support

• Coordinate food, refreshments, and potential evening dinner reservations

• Serve as onsite point of contact during PRD execution

3. Administrative + Reception Responsibilities

• Serve as a professional onsite presence to support employees & welcome guests.

• Manage break room supplies, snacks, beverages & general office upkeep.

• Support internal travel logistics when needed.

• Maintain stock of clean-room and lab-adjacent supplies (gloves, booties, consumables — not scientific equipment).

• Coordinate shipment and delivery of materials (including equipment and chemical deliveries).

4. Compliance, Safety & Support Coordination

(light compliance support—not responsible for scientific regulatory execution)

• Work with safety/compliance leads to ensure office access meets requirements (door placement, badging, visitor access control).

• Track and restock required PPE (gloves, booties, etc.) and clean-room consumables.

• Support scheduling and tracking of employee certifications (e.g., CPR certifications).

• Act as liaison to scientific facilities manager (e.g., “Jessa Luft-type role”) to integrate lab needs with office needs.

5. HR, Admin & Finance Support

(Not owner of systems — facilitator & executor at site)

• Local HR coordination support: new hire onboarding logistics, workspace readiness, in-office guidance.

• Expense approvals processing handoff + potential light Accounts Payable / invoice workflow support.

• Assist with travel, booking, scheduling, and event coordination.

Who You Are

• Exceptionally organized with a bias toward execution

• Comfortable owning logistics end-to-end

• Able to multitask across facilities, admin, and light HR/AP workflows

• Calm under moving timelines and startup pace

• Resourceful with vendor negotiation, delivery coordination & problem-solving