Administrative Assistant

SUMMARY

In support of the university's mission and objectives, the Administrative Assistant for the Rinker School of Business reports to the Dean. The Administrative Assistant oversees the day-to-day operations of the office and reception, ensuring a welcoming and efficient workplace environment. In addition, the Administrative Assistant provides comprehensive administrative support to faculty, scheduling, and resource coordination.

ESSENTIAL FUNCTIONS

Faculty support

• Assists with faculty expense management
• Assists with faculty travel
• Manages the Rinker Report and other marketing compliances
• Manages outside school events and student clubs
• Completes all Sedona updates and entry
• Coordinates syllabi
• Assists with faculty and advisory board meetings, providing minutes

Office management and reception

• Serves as front reception
• Assists with forms management
• Engages in student advising

Building Management

• Manages rooms, schedules and availability
• Engages with maintenance when needed
• Provides general office management

SUPERVISORY RESPONSIBILITY

• Student Employees

EDUCATION:

• Post high school training, required; Bachelor's degree, preferred, or equivalent experience.

EXPERIENCE:

• 3+ years of office and administrative support experience.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.

• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.

ADDITIONAL REQUIREMENTS:

• Ability to sit for prolonged periods of time