Senior Analyst, Travel

Job Profile Summary

Under limited supervision, this position is responsible for performing accounting functions as assigned in Accounts Payable. Functions may include review and analyze all travel related documents to ensure employees are in compliance with college travel policies and procedures. Analyze computations and financial data of employees' travel expenses prior to processing travel reimbursements; train new and current employees to ensure the College's travel policies and guidelines are followed. Monitor, review and improve the business activities of the department through constant review of accounts payable travel processes and procedures. Assists in the development of new procedures, reports, improvements necessary to maintain data integrity, troubleshooting and continuous improvement of data related processes and best practices.

  

Minimum Education:

Bachelor's degree required in Business or related field.

An equivalent combination of experience and education may be considered.


Minimum Experience/Training:

Six years of relevant experience preferably in higher education or a governmental organization.


Essential Function:

Weekly - 25%: Analyzes, reconciles, balances, and approves all College spend authorizations, expense reports, requests for mileage reimbursements, and employee purchase transactions. Responsibilities include but are not limited to computation analysis for international travel-related expenses and computing all foreign currency for conversion to U.S. dollars; monitoring and reconciling travel card transactions; processing travel-related supplier's payments and approving tuition reimbursements. Performs detailed analysis of the Accounts Payable reconciliation travel reports, resolves travel discrepancies with the traveler and recommends necessary adjustments on time. Responsible for reviewing and processing spend authorizations, expense reports, mileage reimbursements, and employee purchases.

Daily - 25%: Provides guidance and support to other accounts payable staff members in problem-solving and communications with suppliers and college personnel regarding payment processing related to travel reimbursements. Reviews, analyzes, and processes travel-related supplier invoices, checks requests, and cancels payments. Communicates with suppliers, administrators, other college staff, and outside agencies on travel financial information, invoices, and disbursement including notifying and assisting individuals when problems exist, and researching payment delays, underpayments, or overpayments. Maintains interprets and enforces travel policies, procedures, and guidelines.

As needed - 15%: Reviews, evaluates, assesses, and recommends new procedures, new system processes, and reports necessary to maintain data integrity within the accounts payable travel process and related interfaces (general ledger, credit, and collections). Reports all identified system problems to the appropriate individuals, this includes managers, IT staff, and internal and external users of the data (i.e. other departmental staff) so they are aware of the problem. Participates in user group discussions related to system problems and enhancements.

Monthly - 20%: Schedules and provides training sessions. Prepares and updates travel guidelines and procedures training documents. Performs monthly training sessions to direct travelers and administrators on proper requests and allowable travel reimbursements based on unique circumstances and on following travel policies, procedures, and guidelines. Maintains specifications for financial reports and reconciling processes. Analyzes reconciliation reports to assist in researching their impact on the college’s year-end process.

Annually - 10%: Processes and verifies accounting entries. Performs financial analysis and advanced reconciliation. Researches information. Interacts with internal and external auditors participates in audit support, and provides information and access to Accounts Payable travel records as requested. Monitors and reviews accounting and related system reports for accuracy and completeness.

Other - 5%: Performs related duties as assigned.


Knowledge, Skills, and Abilities:
In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College.
Ability to perform complex administrative analysis with only general supervision
Strong diagnostic, analytical, problem-solving, and critical thinking skills.
Excellent coordination and communication skills used appropriately to influence the decision-making of individuals and groups at all levels in the College.
Ability to plan and manage own workflow, priorities, and results accomplishment.
Requires the ability to present and disseminate data to various