PURCHASING AGENT I - 64085248

Requisition No: 838346 

Agency: Department of Health

Working Title: PURCHASING AGENT I - 64085248

 Pay Plan: Career Service

Position Number: 64085248 

Salary:  $40,000.00-$45,000.00 

Posting Closing Date: 10/11/2024 

Total Compensation Estimator Tool

Job posting category Open Competitive

 

Your Specific Responsibilities:

This is an intermediate level position under the supervision of the PURCHASING MANAGER - SES, expediting and handling purchasing functions, utilizing MFMP, Footprints, FACTS, and other sources to maximize the services and responsiveness requestors’ needs within Miami-Dade County Health Department.  Includes processing change orders, purchase requisitions or rental of standard commodities, medical and/or surgical equipment/supplies and services, and other related commodities, or services. Produces and tracks purchase orders and credit card purchases through MyFloridaMarketPlace/Ariba for several accounts to include Facilities and Maintenance. Serves as a back for other programs when other purchasing agents are on leave. 

 

Ensures proper pricing, availability of items, ordering and following-up on bids, purchases, and acquisition of goods and/or services.  Assists in the bid process to include researching information on products, working with the end user to ensure all requirements are met and with documents pertaining to bids for various services and commodities to support the Florida Department of Health in Miami-Dade. Obtains the best price and quality of products and services. Before contacting any vendor or supplier, the incumbent will look for available contracts and alternate contracts listed under the State Management Services Department.  Compiles data to process contracts or purchase orders.  Informs staff of progress with work and payments pertaining to the contract.  Processes service agreements that require the approval of legal department and the agency administrator. Reviews agreements, analyzing and making recommendations for final evaluation. Tracks agreements and maintains status reports of services and comments made throughout the length of the agreement. Manages the reporting of all assigned contracts to the Department of Financial Services per requirements for the Florida Accountability Contract Tracking System (FACTS). Verifies information, corrects errors, and ensures that the proper accounting codes are used on each payment.  Provides payment documentation to Accounts Payable Department and ensures timely payment of invoices to avoid additional fees or fines.

 

Responsible to make P-card payments for the assigned programs in a timely manner to avoid additional fees or fines. The incumbent is directly responsible for all purchasing and services needs for the Facilities and Maintenance divisions. Serves as a backup for the processing of all services and purchasing needs for the Safety Division. Daily, approves all pending purchasing P-Card payments. Reviews transactions ensuring compliance to the department’s Purchasing Card Guidelines and procedures. Responsible for working with purchasing card approvers to resolve issues related to P-Card charges.  Ensures that purchasing card reconciliations are completed daily for the assigned programs.  Serves as back-up to the other purchasing agents when necessary, ensuring that purchasing card reconciliations are completed daily. Directly manages all purchasing activities for the following vendors: World Waste Recycling, Above and Beyond Landscaping Systems Corp., Miami-Dade Water and Sewer, United Medical Industries, and Florida Power and Lights. Acts as purchasing liaison between the FLHMDC and the vendors. 

 

Codes purchase requisitions for processing, checks and verifies specified prices with vendors and notifies vendors of any shipping discrepancies.  Review purchase requisition system (PRS) for outstanding purchase orders and initiates the purchase orders and follows-up as necessary.  Approves and forwards purchases for payment.   Assist in other purchasing functions.  On a daily basis, logs into Footprints system to retrieve and process all work orders generated by Facilities and Maintenance Programs and serves as a back up to process all footprints orders generated by the Safety Program. This includes, attaching all required documents necessary to process orders.  Updates work order status as necessary. Creates and maintains a computer database to compile contracts and agreements. Tracks renewal and expiration dates to all contracts and assists contra