Administrative Support Specialist

Applied Research Solutions is seeking a full-time Administrative Support Specialist, located at Wright-Patterson AFB, OH for programs managed by the AFLCMC/WI directorate staff.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. 

Responsibilities Include: 

• The Contractor shall assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff. The Contractor shall provide administrative support to the front office group, organizational senior functionals, program and management operations. The Contractor shall support Government requirements for internal/external briefings and reports by assisting with preparation, scheduling and coordination of materials such as slides, viewgraphs, briefing charts and other graphics. The Contractor shall assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration.   
• The Contractor shall establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS). The Contractor shall support Government requirements to file and retrieve electronic and/or paper graphics material to facilitate research and expedite creating of briefings and reports.
• The Contractor shall provide assistance during briefings to include compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events. The Contractor shall monitor office supplies and assist with supply lists. The Contractor shall provide administrative support to various functional areas including human resources and input information into various management systems such as the Resource Management Information System (RMIS) and Defense Travel System (DTS). The Contractor shall assist with monitoring, opening and closing secure areas, conference rooms including secure conference rooms and providing escort to visitors.
• The Contractor shall support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats. Support includes preparation, scheduling and coordination of materials/resources. The Contractor shall provide illustrator services supporting the development of the final style, format and preparation of the illustrations. The Contractor shall assist in operating graphics workstation equipment, scanner equipment, photo reproduction equipment and the associated software. The Contractor shall work with the directorate focal point for office supplies to ensure adequate levels of consumable items needed for presentation/graphics. The Contractor shall assist the directorate focal point in collecting and visually displaying materials at staff meetings and events.
• The Contractor shall assist in reviewing the content of the directorate electronic workflow mailbox. The Contractor shall assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system. The Contractor shall assist in compiling, formatting and storing divisional inputs to taskings to support development of the directorate response. The Contractor shall assist in transmitting approved responses to specified organizations.
• The Contractor shall assist in verifying format and style against administrative processes and assist in maintenance of a tracking system for identification and correction of deficiencies. The Contractor shall assist with in/out-processing actions for the directorate. The Contractor shall assist with initiating and updating in/out-processing checklists and associated forms. The Contractor shall schedule in-processing appointments for incoming personnel. The Contractor shall brief incoming personnel and schedule/coordinate with other in-processing briefers
• The Contractor shall provide assistance to the divisional defense civilian pay system, in/out-processing and directorate office records manager’s focal points. The Contractor s