Project Coordinator (Hybrid)

Overview

The Project Coordinator will support the Real Estate and Construction and Health and Wellness Executive and Division. This role will assist our Project Managers and other leaders in coordinating and organizing ongoing projects. This position’s responsibilities involve monitoring project plans, schedules, budgets, and expenditures, organizing and participating in project and department meetings, and ensuring that project deadlines are met in a timely manner. This position is responsible for advancing construction, development, health and wellness projects, and strategic initiatives. This position will work closely with others, internally and externally, to achieve goals related to organizational strategic priorities.

This position is considered Hybrid, which means that individuals in this position may work both at an approved Offsite location and Onsite at a primary location or multiple locations based on Business Needs.

Responsibilities

Essential Duties:

• Assists department and project teams with the coordination of resources, equipment, meetings, and information.
• Organizes, attends, and participates in project and department meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Monitors and follows up on project deadlines.
• Communicates project changes to project teams or departments.
• Provides administrative support as needed.
• Undertakes project tasks as required.
• Ensures project documentation is maintained appropriately for each project.
• Create a project management calendar for internal use.
• Provide scheduling assistance for internal and external meetings – both virtual and in-person meetings.
• Understands, analyzes, anticipates, and completes the administrative needs and tasks of assigned executive and department to achieve established goals.
• Responds to requests in a prompt and accurate manner.
• Preparation of expense reports and purchasing card reports in a timely and accurate manner.
• Perform other duties as assigned.
• Prioritize and organize own work to meet agreed-upon deadlines.
• Demonstrated ability to communicate, problem solve and work effectively with others.
• Strong critical thinking and problem-solving skills.
• Strong attention to details.
• Good communication and interpersonal/team skills.
• Ability to work in a fast-paced environment.
• Able to work independently and as part of a team.
• Strong working knowledge of Microsoft Office Suite, SharePoint, and PowerPoint
• Take initiative, display a strong work ethic, and maintain a positive attitude.
• Ability to work with multiple data sets across different platforms.
• Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers, and customers.
• Knowledge of office equipment and procedures.
• Flexibility, and willingness to learn new responsibilities.

Qualifications

MINIMUM EDUCATION: High School Diploma or GED

PREFERRED EDUCATION: Bachelor’s Degree in Project Management, or a related field

MINIMUM EXPERIENCE: 2 years of experience of project management coordination

PREFERRED EXPERIENCE: 3 or more years of experience in project management work in the Construction and Development field