Administrative Assistant - Safety & Mission Assurance Office

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!     

We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA’s pursuits in deep space exploration. As NASA’s largest engineering solutions provider working together with NASA at centers across the United States. 

We have an exciting opportunity for an Administrative Assistant - Safety & Mission Assurance Office to join the team!

The Administrative Assistant will:

• Organize and update calendars, arrange meetings, greet, and accommodate guests, communicate, and work with other admins with the organization to achieve department goals, discreetly manage sensitive paperwork, communicate with employees at all levels
• Provide daily support to the Office Managers, Section Managers, and department employees
• Act as Travel Coordinator within the Department, being knowledgeable of travel policies and procedures, assisting personnel in travel authorizations, bookings, and expense report submissions, and providing periodic training to new employees on travel policy and practices
• Act as Training Coordinator, consisting of the maintenance of training documentation and records, training classes, general report generation, non-compliance reporting. This includes safety observation tracking and compliance duties
• Assist with event planning across departments and leadership team
• Maintain conference room scheduling for the team
  
• Process new hire and transfer move requests and new hire tickets
  
• Utilize Microsoft Teams, Outlook, Word, PowerPoint, and Excel to create, maintain, and edit a variety of presentations, spreadsheets, and documents for audiences of all levels to include mass mailers and team communications. 
  
• Utilize Microsoft SharePoint and Smartsheet to maintain, revise and create sites and sheets as needed
  
• Utilize Adobe suite and be knowledgeable in Adobe document creation
  
• Utilize Power BI for Dashboard creation and support
  
• Maintain office supplies from ordering through distribution
  
• Submit procurement requests for safety equipment, PPE, and ergonomic supplies
  
• Use experience and good judgment to generate and disseminate information across the group, utilizing distribution lists with little or no review required
  
• Profession