Administrative Assistant Senior

The Senior Administrative Assistant, coordinates, and supports all Student and Academic Affair leads schedules and task timelines. The role is essential to coordinating all student outcomes related to School of Medicine policy and academic resources at the direction of the Student and Academic Affairs Assistant Dean and Director

Essential Functions (Principal Duties and Job Responsibilities):

 

·       Coordinating office work schedules and staff meetings; managing office resources; 

·       Assists in office processes such as Medical School Performance Letter’s’; ERAS; VSLOs’ and MATCH including letters of recommendation, good standing and verification. Graduation; Events

• Supports committees including Student Evaluation and Promotion; student meetings and processes such as leave of absence, dean’s excuses, etc and essential administrative duties

• Knowledge of Workday functions associated with Academic Affairs data, confidential information and necessary resources.

• Composes, formats and types correspondences using various software applications including word-processing and spreadsheets and databases for Academic Affairs and takes minutes during meetings and transcribes them within 48 hours

• Creates and maintains shared databases related to School of Medicine policy 

• Manages normal business operations necessary to execute all Academic Affair services

• Reconciles all Amex card transactions and office budgetary office need, student travel or grant specifications

• Duties as assigned

 

Knowledge, Skills and Abilities Required:

• Demonstrated attention to detail with databases; office software, and meeting outcomes, professional attitude, and ability to maintain confidentially.  Practice discretion and confidentiality with details and communication

• Effective verbal and written communication skills, approachable and positive attitude 

  Outstanding organization and time management skills.

• Strong composition and editing skills. 

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Knowledge, Skills, Abilities Preferred:

• Comprehensive knowledge of institutional and School of Medicine policies, procedures and organization structure

• Knowledge of accounting principles and procedures including budgetary process

• Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel, Powerpoint

• Professional attitude, and ability to maintain confidentiality. Desired abilities to conduct collegial interactions with students, staff, and campus community  

   

Education and Experience Required:

•  

  Bachelor’s degree required from an accredited college or university with a minimum of one (1) year of experience.  Some evening and weekend hours will be required. 

  One-year relevant experience working in an educational setting

• Desired undergraduate or graduate medical education experience preferred.

Licensure, Certification or Registration Required:

• N/A