Training Administrative Assistant - Plant Vogtle 1 & 2

Training Administrative Assistant - Plant Vogtle 1 & 2

 

Summary of Position Duties

This administrative assistant position will provide support to the Training Manager and staff within the Training department. The position will be responsible for administrative support including but not limited to:

• Scanning hard copy records to produce electronic images using various software and verify scanned images to ensure acceptability as QA records
• Index high volumes of records into Documentum (an electronic document management system) and import scanned document image content files
• Interface with corporate and site employees on a daily basis to provide various types of customer service support
• Update course material
• Print and update guidelines and procedures
• Modify organizational charts using Visio software
• Schedule and track student course work in Plateau (course scheduling database)
• Provide administrative support to the instructors for modifications to the Nuclear Regulatory Commission (NRC) exams
• Compile the instructor feedback provided by classroom participants
• Compile expense reports and monitor timekeeping in Oracle
• Order and maintain department supplies
• Sort, open and deliver department mail
• Collect data for updates to standard reports
• Manage calendars, schedule meetings, make travel arrangements 
• Attach documents to TE’s and CAR’s in Maximo (QARC qualification)

 

Job Experience and Education

• High school diploma or equivalent required
• Minimum two years clerical experience required
• Five (5) years in a secretarial/administrative support role preferred
• Experience and good performance record in the area of document and/or information management or customer service type capacity is highly desirable

 

Knowledge, Skills & Abilities

• High level working knowledge of Microsoft Windows, Word, and Outlook
• High level working knowledge of Nitro or other scanning software
• Working knowledge of Documentum/ Webtop is desirable
• Experience with handling multiple priorities, high volume workload, working in a fast paced and team atmosphere environment
• Handling a high level of customer interface in person and over the telephone with a high degree of professionalism
• Possess high level keyboarding skills proficiency
• Possess effective written and oral communication skills
• Possess excellent organizational skills and the ability to prioritize and handle multiple tasks simultaneously with a high degree of efficiency
• Possess ability and desire to learn new computer software programs and be able to apply them

 

Other Requirements

• Successfully qualifying on the clerical pre-employment SHL and SkillCheck tests
• May be necessary to periodically work overtime, weekends, and possibly night shift during refueling outages
• Any applicant accepting this position will be required to meet the background screening and NRC Fitness for Duty requirements
• Any applicant accepting this position will be required to meet the physical requirements of the position

 

Behavioral Attributes

Employees of Southern Company and Southern Nuclear exemplify Southern Company Values, which are actions and behaviors that are modeled in their everyday work-life. Candidates for employment are also expected to exhibit these attributes. What we seek are individuals who exhibit:

• Safety First - We actively care about the safety and well-being of our employees, customers, and communities.  Safely approaching every job, every day, always comes first.
• Intentional Inclusion – We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued.  Investing in an equitable culture benefits employees, customers, communities, and shareholders.
• Act with integrity – We act with honesty, respect, and fairness, demonstrating trustworthiness in all we do.  We are true to our word and follow through on our commitments.
• Superior Performance – We keep customers at the center of everything we do, with a focus on continuous improvement.  We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors, and the environment.

Southern Nuclear, a subsidiary of Southern Company (NYSE: SO), is a leader among the nation’s nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company’s energy portfolio, operating over 8,200 MW across eight nuclear energy units