Jobs and Careers

Executive Assistant, Development

New York City Housing Development Corporation

New York City, United Statesfull_timeVerifiedPosted 9 May 2025

💰 $70,000/yr($65,000/yr – $70,000/yr)

About the role

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City. Area of Talent: Development/Affordable HousingPosition Type: Full Time/Exempt Salary Range: $65,000 to $70,000Office Location: NYC/Financial District Position Summary:The Executive Assistant provides administrative support to the First Executive Vice President, the Senior Vice Presidents of Development and the Development department. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to assigned executives. This role will report to the First Executive Vice President. Responsibilities:

Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
Manage active calendars and identify, anticipate and resolve potential scheduling conflicts.
Coordinate with other executive assistants, internally and externally, to schedule meetings.
Complete expense reports.
Compose and prepare correspondence that may be confidential.
Register staff for major conferences and arrange travel plans, itineraries, and agendas.
Compile documents and preparatory materials in advance of meetings.
Attend team meetings, take and distribute notes, and coordinate follow up tasks as necessary.
Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating and managing telecommunications.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response when possible.
Proactive anticipation of executives needs and able to work independently to make administrative decisions and requests for information on behalf of the executives.
Prepare correspondence and communicate with staff on behalf of the executives.

Assist in organizing and coordinating large meetings and team wide events and activities.

Handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Complete other duties or special projects as assigned, including providing coverage for other executive assistants in the Corporation when necessary.

Required Qualifications:

Bachelor’s or Associates degree preferred; or a minimum of five years of relevant experience supporting executive staff.
Exceptional interpersonal, verbal, and written communication skills, and the ability to build relationships with staff and external partners.
Strong organizational skills with excellent attention to detail.
Advanced computer skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel, and electronic signature software.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Tact, discretion and good judgment in confidential and sensitive situations and communications.

It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212)227-6816. HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including: