Director, Accounts Payable (M1)

Summary

Save the Children implements programs and advocacy work for children globally, in the US, and around the world.  Each year, Save the Children US Accounts Payable department processes approximately 20,000 payable transactions organization-wide on behalf of three companies, performs accounting for USD 800M+ payments, and specifically disburses a subset of USD 125M. 

The Director, Accounts Payable, will work closely with the Managing Director, Financial Operations, in providing oversight and direction in accounts payable and related budgeting activities.  You will be responsible for the oversight of accounts payable operations and preparation for agency audits and external reporting, ensuring transparent practices that conform to accepted accounting principles within the organization, and that transactions and policies meet federal regulations and standards.

You will direct and oversee the daily management of the accounts payable unit staff and processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing purchase orders, receiving, invoices and payment of invoices and communication with suppliers and internal stakeholders (buyers).

This position is a full-time role.

What You’ll Be Doing (Essential Duties)

People Management/Leadership (45%)

• Supervise associates to fulfill AP business goals and maintain a culture of high performance, service delivery, and continuous improvement through upskilling and managing performance against agreed-upon service level agreements and key performance targets.
• Train, lead, and supervise staff, cross-training for job rotation, and ensure coverage and managing execution of AP processes clearly communicating organization, division, and department priorities, and how their work contributes to our mission, ensuring that the working environment continually fosters diversity, inclusion, and belonging – supporting Save the Children values.
• Coach and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
• Interpret and ensure adherence to organization policies, procedures, and staff training around financial operations within the division and for all staff that receive the benefit of your team’s services.
• Build effective partnerships with key stakeholders including but not limited to; strategic sourcing, business and technology solutions, finance, business teams, and preferred agency and priority vendors ensuring that the focus remains on the agency’s mission while maintaining compliance with policies and procedures, accuracy and efficiency.

Accounts Payable and Knowledge Management(45%)

• Manage the AP ServiceNow helpdesk, Financial Management System (Agresso) workflow, and facilitates the AP team in timely and effective resolution to internal and external requests for support, payment disbursement, and related reclassifications.
• Oversee the management of the vendor master file and ensure all responsibilities and compliance requirements around vendor management are met including upholding proficient communications with internal and external stakeholders such as employees, sub-awardees, consultants, and vendors. And necessary information is represented for Form 990 compliance reporting.
• Supervise the day-to-day operations of the accounts payable team, systems, and processes associated with the payment of invoices and banking.
• Partner with Senior Advisor, Financial Operations, and Accounting to oversee accurate and timely closing procedures for month end, including oversight over the related balance sheet accounts, bank reconciliation, posting of wire payments, and other transactions to the general ledger including expense reclassifications.
• Ensure strong data literacy among team and data entry quality for required sales and use tax, 1099/1042 income, and other regulatory tax filings according to established deadlines.
• Maintain internal controls and compliance reporting related to accounts payable.
• Identify opportunities for process improvement throughout the organization and communicate with the Managing Director, Financial Operations on prioritization and resourcing.
• Maintain AP policies for the agency and collaborates with the finance team on keeping the finance manual up-to-date.
• Accountable for maintaining data privacy and protection-related practices.
• Accountable for keeping the AP intranet site on SaveNet up-to-date.

Projects (10%)

• Accountable for ensuring that project-related change is effectively adopted and implemented within the team.
• Partici