DOC VANDALIA CC OFFICE ASSOCIATE RECORD OFFICE

Job Requisition ID: 47153 
Closing Date: 11:59 pm,  05/27/2025
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary is $4,003 a month. Full Range $4,003 - $5,256 a month.
Job Type: Salaried
Category: Full Time 
County: Fayette
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is looking for an Office Associate candidate who is very organized to become part of the Record Office team at Vandalia Correctional Center. The ideal candidate will compile reports and documentation, as well as input data into the Offender 360 (0360) program. The candidate will also perform mathematical computations regarding sentence time for individuals in custody. We encourage all interested candidates to apply.
 

Essential Functions

• Performs complex sentence calculations including revocation and restoration of good conduct credits, program and discretionary sentence credits, and other changes in sentence structure.
• Keyboards and prepares all correspondence including memos, reports and documents utilizing Microsoft Office programs.
• Assists in the maintenance of individual in custody records to include coding, filing, recording of various reports, documents, and data in the appropriate individual master file record.
• Processes all time revocations and restorations and inputs all grade demotions as recorded from Disciplinary Reports and Adjustment Committee documentation.
• Maintains continuous individual in custody count sheets for facility both on paper and through utilization of the Offender 360 system to monitor all individual's movement in or out of the Facility.
• Performs other duties as required or assigned which are reasonably within the scop