Director, Academic Affairs & Associate Designated Institutional Official

Description

POSITION SUMMARY
The Director of Academic Affairs/Associate Designated Institutional Official (DAA/ADIO) provides administrative and programmatic leadership across all educational activities, partnerships, and new educational initiatives at TWC and serves as a key leader in our Office of Academic Affairs responsible for overseeing and enhancing the educational experience of residents and fellows and supervising our graduate medical education staff. The DAA/ADIO works closely with the Designated Institutional Officer (DIO), in support of Graduate Medical Education (GME). This position will focus on project management and operations, with a strong emphasis on education, resident/fellow engagement, educational activities, and the sourcing and implementation of new applications, initiatives and innovations. The ideal candidate will possess an understanding of process, workflow design and systems thinking, experience in education, excellent project management skills, and a passion for improving the experiences of learners and staff in a multifaceted healthcare environment. 

The DAA/ADIO has primary responsibility for coordinating the interactions among all TWC academic programs – with the various program leaders regionally and nationally. This includes working closely with Clinical Operations for clinical learning venues, the MarCom Department for promotion and recruitment of new residents or other learners, the Grants Department for additional programmatic funding, the DIO, the SVP’s, and other administrative team members. All education administrative personnel and some of TWC faculty report through the DAA/ADIO. 

REPORTING RELATIONSHIPS

This position will report to the Designated Institutional Official (DIO). The GME Specialists and GME Administrative Support Staff will report to this position.  

ESSENTIAL JOB DUTIES AND FUNCTIONS

• Lead all operational and administrative functions and activities with oversight of all administrative professional staff
• Operational, Strategic, and Budgetary oversight of Academic Affairs at TWC in collaboration with the DIO
• Assist DIO in obtaining and maintaining institutional and program accreditation in order to ensure exceptional education for residents and fellows
• Establish the educational infrastructure for the Office of Academic Affairs to support the GME, UME, IPE and allied health professional education at TWC and its partners. 
• Provide operational oversight of institutional and program accreditation, including monitoring program quality, measuring compliance with ACGME and other accrediting bodies, institutional and programmatic reporting requirements
• Manage the team’s organizational responsibilities and effective working relationships with HR, Finance, Marketing, IT, Grants, Contracts, Compliance and other support departments
• Responsible for the oversight and delivery of  accreditation applications for new residency/fellowship programs
• Assist with the oversight and leadership in the special review process
• Responsible for the development, oversight and implementation of annual education planning and budgetary models - This includes working closely with the DIO for operation of GME programming, the Grants Department for generation of external funding and all internal leadership team members
• Budget oversight and management include monthly review with DIO, at least annually, with the GMEC and makes recommendations to the Sponsoring Institution on resident stipends, benefits and funding to assure these are reasonable, fair and competitive, with attention to federal prevailing wage requirements
• Contribute to organizational efforts to enhance GME Consortium financial transparency to illuminate the true cost of excellent, well accredited GME training; clarify Indirect Medical Education (IME) and Direct Graduate Medical Education (DGME) expenditures; integrate separate federal GME funding methodologies and tracking infrastructure as a GME Consortium; and construct a value based framework for GME contributions to patient care delivery systems, inclusive of The Wright Center for Community Health FQHC-LA and partnering FQHCs
• Ensure an accurate scheduling reconciliation and effective, responsible and responsive monthly cost center FTE Reconciliation process that optimizes our THCGME, CMS hospital and VA cost center accountability
• Engage and develop Program Directors, and relevant faculty and staff,  in program specific processes including, but not limited to annual program evaluation, budgeting, compliance, ACGME reporting, and wellness activities
• Lead the preparation of the Annual Institutional Review (AIR) and develop an annual Sponsoring Institution report to The Wright Center Governing Boards and the Leadership Team,