Jobs and Careers

Administrative Assistant Heart and Vascular

Grand Rapids, United Statesfull_timeVerifiedPosted 18 Sept 2025

About the role

About Corewell Health Fred & Lena Meijer Heart Center

Corewell Health Grand Rapids Hospitals Fred & Lena Meijer Heart Center has provided high-quality services to the West Michigan community since 2004. We are a leader in heart and vascular care in the region, state and nation. Our team of cardiovascular experts works collaboratively in a multidisciplinary environment to provide heart care that addresses the needs of our patients. We offer heart specialists in 13 counties who can provide heart and vascular care. The Frederik Meijer Heart & Vascular Institute consists of three Divisions including Cardiovascular Medicine, Vascular, and Cardiothoracic Surgery and places a strong emphasis on research, education, and the delivery of patient care.

https://corewellhealth.org/care-and-specialties/heart-and-vascular

Scope of Work

In this role, you will provide support to a small number of Physician and Operational Leaders at the Director level. You will serve as a partner to these individuals, assisting with a variety of tasks, including: Scheduling, Calendar Management, Preparation of Presentations, and Coordination of Meetings.

This role:

Provides administrative support for Director level positions through the appropriate use of technology and/or other tools.
Assists with the day-to-day operations of the department and provides excellent customer service.
Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.

Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
Greets and communicates in a manner consistent with the organization’s core values and follows established policies for confidentiality.
Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
Uses problem solving and marketing skills to communicate in a position of high visibility.
Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
Schedules meetings, appointments, and manages calendars for directors.
Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events.
Arranges for meetings and makes travel arrangements as needed.
Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
Independently maintains accountability for completion of assigned projects.
Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Qualifications

Required Associate's Degree or equivalent in Health Administration, Business Administration, Office Administration, Information Systems, Secretarial Science, or related field
Preferred Bachelor's Degree related field
3 years of relevant experience Secretarial or Administrative Support Required
Ideal candidate will be organized and proactive with strong time management skills and the ability to prioritize their work independently; we are seeking a go-getter who can apply critical thinking skills to solve problems both proactively and, in the moment, as needed
Furthermore, the ability to communicate and collaborate with people in a variety of positions, at a variety of levels will be essential
Strong communication skills, positive attitude, and MS Office Proficiency would be ideal, especially PowerPoint, Outlook, Teams, Copilot, SharePoint
Schedule for this position will generally be Monday to Friday, 8 a.m. to 5 p.m., but needs will fluctuate based on certain meetings and requirements; some days may require an earlier start with an earlier end time due to meetings’ schedules
This is a Hybrid position entailing 2-3 days per week On-Site