Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Senior Associate, Project Accounting

Job Description:

 

The Senior Associate of Project Accounting has a comprehensive level of understanding regarding commercial construction cost accounting. This individual is responsible for project finances that are more complex and larger in size. The Senior Associate will be responsible for mentoring and training associates and new Senior Associates. This is an advisory role due to their broad knowledge base.

Responsibilities

CONSTRUCTION COST ACCOUNTING SUBJECT MATTER EXPERT 

• Trouble-shooter - Detailed knowledge of JDE processes  
• Capacity to manage large complex projects 
• Perform all Project Accounting responsibilities (high level) 

JDE / DATA PROCESSING  

• Accounts Receivable  
• Job Billings – Review for compliance and generate AIA and HITT specific invoices 
• Cash Receipts/Posting – record payments received by clients 
• Collection follow up for invoices past payment terms 
• Maintain 3rd party billing portals 
• Process Minor AR write-offs (Signature approval needed from Manager prior to issuance) 
• Accounts Payable 
• Execute subcontracts 
• Enter Subcontractor Invoices for approval in JDE 
• Review and cost code Supplier invoices for approval in Docusphere  
• Generate Subcontractor Waivers 
• Prepare weekly batches for Subcontractor check run 
• Submit subcontractor and supplier NSPRs when requested by Operations 
• Initiate Void Check requests as needed 
• Validate SharePoint Void Check Request forms and Void AP Supplier Invoice forms (PA initiates, SPA verifies)  
• Process Subcontractor Check Run (currently managers process the run, future state to include all senior associates on the rotating schedule) 
• Process Client and/or Subcontractor refunds (signature approval needed from Manager prior to issuance) 
• Budget SOV Management 
• Maintain job cost records 
• Active budget monitoring – track financial performance against the budget 
• Enter budget revisions as necessary  

PROJECT MANAGEMENT SUPPORT 

• Run weekly PM accounting meetings 
• Provide JDE training, testing and support for Ops team 
• General conditions review – analysis on labor overages, remaining budget 
• Cost trend analysis 
• Provide Marketing inquiries 
• Provide accurate and timely financial information using the following reports 
• SCCA 
• Fee Analysis 
• Job Profit Summary 
• Profit Reporting 
• AR Aging 
• AP Aging 
• Unidentified Costs (UICs) 
• PRS Metrics (Days to Collect A/R; Days to Close Jobs) 
• Assist HITT Project Management in tracking all costs associated with complex GMP Projects 
• Provide month end comments for open A/R, underbilling's and unidentified costs 
• Oversee risk management for each project, specifically regarding subcontractors, lien waiver documentation, joint check agreements, subcontractor bonding and proper insurance requirements to mitigate risks, exposure, etc 
• Assist Operations with strategic planning/forecasting of project financials 
• Provide training and assistance to support improved understanding of the financial data  

COMPLIANCE  

• New Project Setup 
• Review supporting documents for validity  
• Owner Agreement – written authorization from client  
• Original Budget entered as submitted to the client 
• Review owner contracts to understand requirements 
• Proper Contract (Owner & Subcontractor) Signature authority 
• Provide Client COIs and Bonds when required 
• Track and maintain insurance certificates to ensure subcontractors are compliant with on-site coverage minimums 
• Organize and maintain Davis Bacon Certified Payroll documentation as required 
• New Vendor Set Up 
• Validate and submit Address Book Setup or Change request forms (PA Associate initiates request, Senior Associate verifies) 
• Project Close out 
• Ensure proper paper and electronic documentation filing for audit purposes 
• Assist with year-end project audits 
• Change Order Management 
• Owner Change Order – Ensure written authorization to perform additional work for the specified amount 
• Track and maintain subcontractor insur