Administrative Assistant III - Eaglecrest High School

FLSA CLASSIFICATION: Non-Exempt

COMPENSATION PLAN: Educational Support Personnel

PAY RANGE: Range 6

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SUPERVISOR: School Assistant Principal

LAST UPDATED: 2021

JOB SUMMARY:  Under minimal supervision of the School Assistant Principal, perform a variety of clerical and administrative tasks and may provide functional guidance to clerical employees. May compile special periodic reports and compose non-routine correspondence. Typically involves some project work. Work on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.

DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

• Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. [Daily, 20%]

• Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. [Daily, 20%]

• Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. [Daily, 15%]

• Conduct research and compile and type statistical reports. [Daily, 15%]

• Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records. [Daily, 10%]

• Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. [Daily, 5%]

• Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. [Daily, 5%]

• Order and maintain supplies/inventory, and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. [Weekly, 3%]

• May complete basic monitoring of a department budget. [Weekly, 2%]

• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS: The minimum amounts of formal education, professional work experience, knowledge, skills, and abilities that must be met for a candidate to be considered for a position

• High School Equivalency (HSE) diploma
• Two (2) years of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

• Intermediate knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.

• Intermediate knowledge of common office application software.

• Intermediate knowledge of Microsoft Office.

• Intermediate interpersonal relations skills.

• Intermediate verbal and written communication skills.

• Intermediate organizational skills.

• Ability to operate common office equipment.

• Ability to work alone and with others.

• Ability to write routine reports and correspondence.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books.

• Criminal backgro