Administrative Coordinator, Compliance

Position Summary
Reporting to the Assistant Director of Compliance, the Administrative Coordinator, Compliance provides comprehensive administrative, operational, and programmatic support for the Department of Public Safety’s compliance, reporting, and business operations. This position plays a key role in supporting Clery Act compliance activities, documentation management, financial tracking, vendor coordination, and cross-departmental communication to ensure regulatory accuracy, operational efficiency, and timely reporting.

Position Specific Responsibilities/Accountabilities
1.    Provide administrative and operational support to the Assistant Director of Compliance in support of departmental compliance, reporting, training, and business operations.
2.    Support compliance-related data tracking by compiling, organizing, validating, and maintaining data and documentation for internal use and reporting purposes.
3.    Support the coordination, documentation, and tracking of campus safety training initiatives, including LMU cart safety training and University-wide cart certification records.
4.    Provide administrative and financial support for departmental business operations, including tracking invoices, purchase orders, and supporting financial documentation and processing.
5.    Support departmental planning activities by compiling data, maintaining documentation, and providing administrative support for approved initiatives, as directed.
6.    Maintain a high level of confidentiality and discretion when handling sensitive compliance, personnel, and financial information.
7.    Perform other related duties.

Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications
•    Typically a high school diploma or equivalent. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
•    Minimum 2 years of experience providing administrative support in an office environment; experience in higher education preferred.
•    Demonstrated ability to compile, organize, and maintain data, records, and documentation with a high degree of accuracy and attention to detail.
•    Demonstrated ability to handle sensitive and confidential information with care, discretion, and professionalism.
•    Responsive and effective communicator with a strong customer service orientation; able to manage a high volume of inquiries while working collaboratively as part of a team and independently with minimal supervision.
•    Proficiency in standard office technology and software, including word processing, spreadsheets, email, databases, and document management systems (e.g., Microsoft Word, Excel, Outlook, and related applications).

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is normal.

MENTAL DEMANDS: Mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent calculating, interrupted work, variety of interrelated tasks, sustained concentration, use of reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

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