HR Coordinator

Pay: $25/hr

Schedule: 3 days in office, 2 days remote

RJW Logistics Group is HIRING!
OUR PEOPLE ARE OUR FUTURE. THAT’S WHY THEY COME FIRST.

RJW is dedicated to hiring and developing talent who want to make an impact and be a part of an industry-leading organization. At RJW, we are committed to our employees’ success and to producing continuous innovation that drives the retail logistics industry forward.

Empower Your Future with Our Employee Ownership Program

We are thrilled to announce the launch of our Employee Ownership Program—an exciting opportunity designed to empower, motivate, and reward our dedicated team members. At RJW, we believe that our employees are the heartbeat of our success, and we want to share that success with you. Here’s what you can look forward to:

• Ownership Stake: Become a co-owner of the company and take pride in knowing that your hard work directly contributes to your own financial growth and the company's prosperity.
• Financial Rewards: Enjoy the potential for increased earnings through share appreciation.
• Sense of Belonging: Feel a deeper connection and commitment to your work as you become an integral part of the company's journey and success story.
• Community and Collaboration: Join a community of like-minded individuals who are equally invested in the company's mission and vision, fostering a collaborative and supportive work environment.
• Cost: Maybe the best detail about this program is that it cost nothing to you. As long as you are employed with RJW, you will enjoy the benefits of the program. Additionally, shares will be given to you on a yearly basis based on salary.

Our Employee Ownership Program is more than just a benefit—it's a path to building a brighter, more prosperous future together. Join us in taking this exciting step forward and become a valued co-owner of RJW. Together, we can achieve greatness.

Job Purpose: To provide high level administrative and HR support with a strong focus on coordinating complex travel arrangements and schedules for the executive team. This role also supports the Sr. HR Manager in handling daily HR administrative functions, maintaining accurate employee records, and ensuring operational efficiency with professionalism and confidentiality.

Essential Duties and Responsibilities:

• Coordinate and manage all travel arrangements for the executive team, including booking flights, accommodations, transportation, and preparing detailed itineraries

• Manage executive calendars, schedule meetings, and provide logistical support for leadership events
• Prepare and process executive expense reports and reimbursement documentation in accordance with company policy
• Perform receptionist duties including answering calls, greeting visitors, and maintaining a professional front office environment
• Work closely with the Sr. HR Manager to accomplish departmental goals and initiatives
• Support internal and external HR related inquiries or requests
• Maintain accurate and confidential digital and paper-based employee records
• Track progress, deadlines, and priorities of HR departmental projects
• Prepare professional documents in Microsoft Word, Excel and PowerPoint
• Oversee pre-employment Processes including background checks, onboarding packets, and file documentation
• Draft and send offer letters, termination letters and other outgoing correspondence
• Conduct exit interviews and process termination paperwork
• Stay up to date with current HR trends, compliance, and best practices
• Ensure confidentiality and discretion when handling executive and employee information
• Perform other duties as assigned by management

Qualifications:

• Advanced organizational and time management skills, especially with complex scheduling and logistics
• Strong attention to details and accuracy in all tasks
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong customer service orientation and professionalism
• Ability to multitask and manage priorities under tight deadlines
• Solid understanding of HR practic