Executive Administrative Coordinator

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Jacksonville, Florida, United States of America

Job Description:

Johnson & Johnson MedTech, Vision a member of Johnson & Johnson’s Family of Companies is recruiting for an Executive Administrative Coordinator within the U.S. Vision Care Organization to be in Jacksonville, FL. This position may require up to 10% travel (domestic and international).

Per our J&J Flex Policy, the expectation for this position is to work in the Jacksonville, FL office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding on the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

This position reports to the Vice President, US Sales (Vision Care Franchise). The Executive Administrative Coordinator will provide executive-level administrative support with minimal direction and supervision for both the VP of Sales and VP of Marketing.

Responsibilities:

• Manage calendars, travel arrangements, departmental expenses, daily activities, correspondence, presentation preparation, record maintenance, and various ad-hoc projects for one or more Vice Presidents as requested.
• Serve as a liaison between the Vice Presidents and high-level individuals regarding various business issues, prioritizing, addressing, and delegating work as necessary.
• Provide timely and professional updates to internal employees and external stakeholders.
• Demonstrate a thorough knowledge of policies and procedures, and exercise good judgment, communication, and organizational skills.
• Interact with members of the Global Management Board and other senior-level J&J officials.
• Support planning functions and independently assemble relevant data for the Vice Presidents, compiling pertinent statistics or information efficiently.
• Maintain discretion and independent judgment while solving complex problems.
• Have full latitude to modify work processes and workflow to enhance personal efficiency and that of the Vice Presidents, while adhering to environmental policies and supporting departmental objectives.
• Ensure compliance with relevant industry regulations and ethical standards in all customer and marketing activities.
• Perform other duties as required.

Qualifications:

• A minimum of a High School Diploma or equivalent; an associate degree is preferred.
• Certified Administrative Professional (CAP) credentialing is preferred.
• A minimum of eight (8) years of professional administrative support experience is required; two (2) years of executive-level administrative support experience is preferred.
• Strong command of the Microsoft