Administrative Assistant, Access and Community Programs

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Position Details

The Office of Access and Community Programs at The University of Tampa has an opening for an Administrative Assistant who will provide advanced, responsible and complex administrative work in a fast-paced environment. This position will report to the Vice President.

At The University of Tampa, the Office of Access and Community Programs (OACP) is dedicated to fostering a campus culture where every individual feels seen, supported, and empowered. Through strategic partnerships, holistic wellness initiatives, and data-informed practices, we create pathways for success that enhance access, strengthen community, and promote a deep sense of belonging. Together, we drive meaningful impact—on campus and beyond.

Responsibilities
•    Serve as primary administrative support to the Vice President; assist and anticipate needs; schedule meetings; represent office and serve as initial contact with the public
•    Make travel arrangements. 
•    Attend and/or assist with meetings, conferences, and special events.
•    Ability to take minutes; compose and prepare correspondence.
•    Maintain confidential information, records, and office and database files.
•    Receive, sort, and distribute mail.
•    Perform office/administrative duties.
•    Monitor office or department budget, correct and/or balance items or accounts; check figures and forms for accuracy; prepare forms and records for budgets, grant applications, personnel actions and other forms.
•    Provide policy or procedural information.
•    Order office equipment and supplies, and maintain inventory.
•    Ability to supervise various clerical or student personnel. 
•    Maintain the calendar of a senior staff person.
•    Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures and backgrounds. 

Qualifications
•    High school diploma or equivalent, with a bachelor’s degree preferred.
•    Two (2) years of related work experience.
•    Knowledge of modern office functions and procedures.
•    Excellent written, oral, interpersonal and organizational skills needed as well as the ability to establish priorities and manage time wisely.
•    Knowledge of basic foundations of compliance with a vested interest in growth. 
•    Knowledge of social media marketing tools and newsletter software. 

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Pay Rate

$23.59 per hour

Work Schedule

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer:  Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:
•    FREE Tuition
•    Generous paid leave
•    Wellness initiatives
•    100% Employer-Funded Health Reimbursement Account
•    100% Employer-Paid Short & Long Term Disability Insurance
•    100% Employer-Funded Employee Assistance Program
•    Discounted On-Campus Dining Meal Plans
•    FREE On-Campus Parking
•    FREE Access to Campus Amenities (pool, library, campus events and more)
•    Fitness Center 
•    Pet Insurance
•    Flexible Spending Accounts
•    And more!
 

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information