Administrative Assistant (533969)

The role:

In accordance with established Agency policies, guidelines and procedures, the Administrative Assistant will:

• Provide high level administrative and clerical support to the Head of Department (HoD) and Medical Staffing within the Neurosurgery department.
• Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Neurosurgery department.
• Contribute to the coordination of the day-to-day general administration of the office to ensure that operations are maintained in an effective and efficient manner.

Note: - Please refer to the Function Statement and Statement of Duties for all the selection criteria of this position to address in your application.

The Team

Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to:

• Utilising Microsoft packages.
• Utilising software’s such as Proact, iPM, DMR, PageUp, RMS and eScriptionone. 
• Co-ordinating shared mailboxes.
• Diary management.
• Processing and tracking of timesheets, overtime, leave and shift swap forms.
• Ad hoc meeting preparation and minute taking.
• Rostering.

Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream.

Details of Appointment General Stream, Band 2

Permanent full time, day worker position working up to 76 hours per fortnight, commencing as soon as possible.

*notwithstanding hours to be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Salary: $66,049 - $70,993 per annum + 10.5% superannuation + access to salary packaging

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

• Crimes of violence
• sex related offences
• serious drug offences
• crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties and Function Statement, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

• 533969 Administrative Assistant Band 2 (July 2023) CSU (1).pdf
• 533969 Administrative Assistant Band 2 (July 2023) CSU (1).docx

Applicant Guide

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  Company

  Tasmanian Government

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