Senior Accounts Payable Specialist

Position Summary

Completes payments and controls expenses including, but not limited to, receiving, processing, verifying, and reporting expenditures for payment. Implements and coordinates accounts payable processes; analyzes reports and KPIs while ensuring compliance with legislative requirements and internal policies.

Essential Job Functions

• Serve as the primary contact for European Brands accounts payable activity; maintain strong relationships with third-party vendors.
• Complete treasury functions related to ACH, checks, and wires, including preparing ACH and weekly check runs; process and audit ACH, checks, wires, and commissions; upload to bank and print in-house checks.
• Receive, verify, audit, and analyze tax applications.
• Complete vendor accruals for items not yet invoiced or received; collaborate with responsible personnel for review; process payments for assigned accounts.
• Review and activate new vendors, including documentation of W-9s, ACH/paper check paperwork, invoices, contracts, purchase orders, and verification of federal ID numbers.
• Resolve contract, invoice, or payment discrepancies; issue stop payments or amendments, including requesting and validating credit memos.
• Review, reconcile, research, and correct vendor statements; ensure compliance of vendor files; maintain internal and external vendor relationships; communicate workflow items to appropriate departments to resolve issues.
• Research, recommend, and implement accounts payable process improvements for workflow issues, including purchase orders, goods receipts, and service entry problems.
• Provide information for audits, including quarterly and annual audits, and support month-end closing activities in collaboration with accounting.
• Perform other duties as assigned.

Requirements

Minimum Qualifications

• High school diploma, GED, or equivalent

Preferred Qualifications:

Bachelor’s Degree in Accounting, Finance, or related field

Knowledge, Skills & Abilities (KSAs)

• Knowledge of accounts payable and general ledger systems, financial chart of accounts, and corporate procedures
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office, including Outlook, Excel, and Word
• Ability to work efficiently and accurately under pressure, meet deadlines, and maintain a professional demeanor
• Strong troubleshooting and problem-resolution skills
• Strong attention to detail
• Ability to work independently and collaboratively in a team environment
• Ability to maintain positive working relationships with vendors and colleagues
  
• Environmental / Working Conditions
• Ability to work remotely

• Physical Requirements
• Work performed in a typical office environment with frequent sitting, walking, and standing
• Occasional climbing, stooping, kneeling, crouching, crawling, and balancing
• Frequent use of hands and fingers for operating office equipment
• Ability to communicate effectively both in person and through electronic devices such as telephones

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home