Project Resource Specialist

Description

S.C. Swiderski, LLC is a regional leader in providing quality housing with professional service. As a fully integrated company, all areas of the business work together to deliver the SCS Difference. The company designs, plans, constructs, owns, and manages its real estate portfolio and operates a full-service real estate brokerage. The company attributes its success to their ability to listen to clients, focus on continuous improvement, develop their team, and operate with integrity. S.C. Swiderski has housing locations throughout the State of Wisconsin and continues to expand by investing in its people, processes, and properties. S.C. Swiderski demonstrates innovation, quality, and pride that one can expect from a Made in Wisconsin certified company. The company embraces its Wisconsin roots and is committed to providing support to the local communities it serves.

JOB TITLE: Project Resource Specialist

OBJECTIVE: The Project Resource Specialist plays a key support role within the Project Operations team, assisting in the execution of coordinating pre-construction resources, such as permits, utilities, postal services, along with project-related research. Working closely with the municipalities in the areas S.C. Swiderski serves, the Project Resource Specialist ensures key pre-construction objectives are met while fostering productive relationships with relevant stakeholders.

ESSENTIAL FUNCTIONS:

• Conducts research on local permits, and utility requirements to support pre-construction planning.
• Coordinates with city officials to obtain necessary permits, approvals, and compliance documentation for construction projects.
• Communicates with postal service representatives to ensure accurate addressing and mail delivery logistics for new construction projects.
• Tracks and monitors the status of permit applications and utility connections, ensuring timely completion for project readiness.
• Prepares and maintains detailed records of all communications, permits, and approvals to ensure compliance and efficient project execution.
• Collaborates with local municipalities to resolve any permitting or regulatory issues that may arise during pre-construction phases.
• Facilitates communication between the project team and local authorities to ensure alignment on project timelines and requirements.
• Reviews and maintains comprehensive project documentation, plans, reports and records.
• Prepares and organizes pre-construction documents, including printing and distributing construction plans, technical specifications, and relevant project materials.
• Provides occasional assistance with bid preparation and filing.
• Assists with ordering, tracking, and sourcing as needed to support project requirements.

Requirements

REQUIRED SKILLS:

• Strong organizational, research, and communication skills to manage tasks effectively, gather information, and collaborate with team members and external stakeholders.
• Excellent written and verbal communication abilities to build and maintain professional relationships with city officials, postal representatives, and internal teams.
• Analytical and problem-solving skills to identify challenges and develop solutions that ensure project continuity and success.
• Effective time management and prioritization skills, with the ability to meet deadlines in a fast-paced environment and adapt to changing project needs.
• Meticulous attention to detail in documentation management, ensuring accurate records, data organization, and tracking of project milestones.
• Self-motivated, dependable, and proactive, with a positive attitude toward growth and a commitment to supporting a dynamic, expanding company.
• Strong interpersonal and diplomatic skills to foster productive relationships with municipal and regulatory contacts.

EDUCATION AND EXPERIENCE

REQUIRED: 

• High school diploma or GED equivalent
• 2 years previous experience in project coordination or administrative support
• Proficiency in Microsoft Excel is required; ability to create and manage spreadsheets, track project data, and generate reports
• Proficient in other Microsoft Office Suite programs, including Word, Outlook, Teams
• Proficient in PDF-Xchange Editor or Adobe Acrobat X Pro
• Valid driver’s license with reliable transportation to and from work
• Prior working experience in the construction field
• General knowledge of construction processes and procedures

PREFERRED:

• Associate’s degree or higher in construction or business-related fields
•  Familiarity with project management software such as MS Project, Sage Constr