Executive Assistant

Position Summary:

We are currently looking for an Executive Assistant to join the Crinetics team. The Executive Assistant will support the Chief Financial Officer and SVP Corporate Affairs with scheduling meetings, tracking and maintaining departmental projects and activities, including budgets, contract, and expenses, and assist with improvement to processes and procedures in administrative services. This is a full-time, non-exempt position. This position is a San Diego based on-site/hybrid role with four days a week in our corporate headquarters.

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Arrange company, department, and group meetings (e.g., weekly Leadership Team meetings, staff meetings, periodic off-sites) ensuring all necessary information is available for discussion; helps track department level goals, projects, activities and results.
• Partner with other members of the Finance and Corporate Affairs teams to maintain the departmental activities, including budgets, contracts, expenses, annual goals, project deliverables, employee activities, etc.
• Partner with other Administrative Assistants to create and implement as-needed improvements to processes and procedures in administrative services.
• Communicate and help institutionalize standards throughout the company.
• Employ discretion, tact, and diplomacy on a regular basis due to exposure to confidential/sensitive information and extensive interaction with senior management.
• Support company conventions and meetings assigned by the team including but not limited to; content review, materials management, storage/shipping logistics, meeting close-out checklists.
• Prepare and edit presentation materials, using PowerPoint templates, layouts and formatting to create reusable content effectively.
• Maintain calendars, schedule appointments and conference calls.
• Support team with domestic and international travel coordination.
• Plan, prepare for meetings, including preparation of meeting agendas, and follow-up with various authorities.
• Compile expense receipts, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system.
• Compile and reconcile credit card statements.
• Make administrative decisions, appointments and serve as a liaison internally to the team and externally to visitors, as required.
• May provide occasional coverage for the reception desk as needed.
• Order office supplies.
• Other duties as assigned.

Education and Experience:

Required:

• Bachelor’s degree plus a minimum of 5 years of experience, (an equivalent combination of experience and education may be considered).
• Prior experience in a biotech/life science or pharmaceutical is preferred.
• Advanced knowledge of Microsoft Office, spreadsheets, databases, and other internal applications and software.
• Proven successful experience booking complex domestic and international travel.
• Proactive communicator with strong written, verbal and interpersonal communication skills.
• Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
• Experience with calendar management, investor relations, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration.
• Adaptability to changing needs and situations.
• Demonstrate flexibility by responding to unanticipated & complex issues.
• Ability to exercise discretion and judgment regarding highly confidential internal and external communications and materials.
• Ability to work efficiently with a client-service focus in a fast-paced, dynamic environment.
• Ability to analyze risks within contracts and know when it is appropriate to escalate to management or to external resources, as necessary, for further evaluation or approval.
• Demonstrate professional demeanor.
• Experience working with Investor relations is a plus.

Physical Demands and Work Environment:

Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential fu