ADMINISTRATIVE ASSISTANT II - 80055635

Requisition No: 848501 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80055635

 Pay Plan: Career Service

Position Number: 80055635 

Salary:  $1,462.60 Bi-weekly 

Posting Closing Date: 04/12/2025 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes. 

We are honored to have the opportunity to support our nation’s veterans and their families.  

We value the service given to our country and support the hiring of service members and military spouses.

 

 

OPEN COMPETITIVE

 

LOCATION, CONTACT AND SALARY INFORMATION:

Location:  Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Contact Person:  Tanya Keech, (850) 717-2302

Minimum Starting Salary:  $1,462.60 Bi-weekly.  (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

 

DUTIES AND RESPONSIBILITIES:

This position is responsible for the administrative functions of the bureau, including but not limited to, correspondence, purchasing commodities and services, maintenance of bureau, property, payment processing, completing, and maintaining all personnel related documents and files.

Act as official Purchasing Card, Purchasing, General Services, Communication and Human Resources Liaison for the bureau. Responsible for ensuring all policies and procedures relating to these areas are communicated to bureau staff and adhered to as outlined in policy.

Serves as the assistant to the Bureau Chief position. Establishes and coordinates meetings, maintains schedules of appointments, drafts and prepares correspondence and maintains all incoming and outgoing correspondence files for the bureau. 

Prepares all requisitions for purchasing in MyFloridaMarketPlace. Follows up to ensure Purchase Orders are issued and goods/services are received. Authorizes payment to vendor. Maintains spreadsheet documenting all bureau purchases.

Monitors terms of contracts and ensures that renewals are done timely.

Prepares and coordinates all personnel actions in People First. Maintains personnel files and up-to-date position descriptions for all bureau staff. Submits classification packages when necessary. Prepare hiring packages in the Human Resource Employment System (HRES). Assists bureau staff with personnel related questions and issues.

Reviews, updates, and signs off on Purchasing Card charges.

Manages all property inventories for the bureau. Performs yearly inventory reconciliation and prepares all necessary documents for filing with General Services. Handle surplus property activities. 

Assists in reviewing administrative activities and coordinating special projects or activities to ensure the integrity of the product and maintain a teamwork environment.

Provides administrative support to the Offices of Administration as required. 

Performs other related duties as required.

 

CANDIDATE PROFILE (application) must be completed in its entirety.

Include supervisor names and phone numbers for all periods of employment.

Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions mu