Department Coord IV

Department:

Hlth Mgmt & Systems Sci

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108407

Minimum Requirements:

Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly)

Position Description:

The Department Coordinator IV position provides administrative support to the department chair and faculty, including support of department’s academic programs and students. Composes reports, correspondence, and other materials as needed.

Essential Duties and Responsibilities:

Departmental Support:

• Attend department meetings and keep minutes.

• Manage and coordinate Chair and faculty calendars and travel arrangements.

• Coordinate meetings and special events, make arrangements for speakers, food and facilities as needed.

• Maintain annual faculty workload records and work-assignments

• Maintain up-to-date departmental course enrollment records and trends

• Assist in Faculty development procedures.

• Coordinate professional activities – national and international conferences

• Maintenance of documentation associated with research, teaching and service activities

• Assist in gathering data in support of departmental needs

• Maintain records of temporary teaching staff and ensure compliance with applicable policies and procedures.

Academic Program Support:

• Coordinate activities of degree programs, including recruitment activities and plans

• Review, process and distribute student applications, respond to inquiries and maintain correspondence with applicants and students.

• Maintain and distribute course schedules

• Coordinate textbook and course materials orders

• Coordinate with Student Services in processing all student-related policies and procedures

• Assist in compliance with program, unit, and university policies and accreditation requirements

• Develop program related documents (brochures, flyers, handbooks, etc.)

Student Support:

• Primary point of contact for students in the department from application through graduation

• Maintain up-to-date files on current student academic progress

• Coordinate with Student Services in processing all student-related policies and procedures

• Make travel arrangements for students; monitor and assist faculty in the development of programs, budgets and expenses as needed.

• Maintain records of graduate assistants and ensure compliance with applicable policies and procedures.

• Maintain records of graduate student degree requirements and progress monitoring and advise students on university procedures and regulations

• Coordinate and track student appointments with faculty advisors and ensure compliance with applicable policies and procedures.

• Perform related duties as assigned.

Competencies:

• Project Coordination - organized, task oriented, ability to coordinate tasks between multiple people and follow up.

• Proactive - anticipates and plans for problems before they arise.

• Flexible – ability to change directions as needed for the good of the department or organization.

• Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.

• Organized and detail-minded– manages time effectively, keeps tasks appropriately prioritized.

• Critical Thinking – ability to think through issues and identify appropriate options.

• Work Ethic – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.

• Interpersonal – can build effective, strong working relationships with colleagues, management and vendors through trust, communication, and credibility.

• Teamwork – ability to work with others, serve others, help others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability,