Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II)

Job Title

Executive Assistant to the Vice President

Classification

Administrative Analyst/Specialist-Exempt II

AutoReqId

549207

Department

Vice President of Student Affairs Office

Division

Vice President, Student Affairs Office

Salary Range

Classification Range $5,537 - $10,014 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,537 - $6,656 per month)

Appointment Type

Temporary

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2026, with a possibility of renewal on an annual basis if funds and/or program needs exist.

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The Dean of Students Office helps Titans reach higher by serving as an advocate for students, connecting them to the appropriate university resources, and collaborating meaningfully with the campus community. We assist students in navigating the university and resolving educational, personal, and other concerns that impact the quality of their Titan experience. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Vice President (VP) this position provides highly sensitive and confidential administrative, operational, and project management support work for the division and the Chief of Operations. Responsible for a vast array of complex analytical, administrative, and operational functions with broad impact. Independently performs and coordinates a variety of specialized administrative and analytical responsibilities to support the VP, Chief of Operations, as well as organizational operations of the division to meet programmatic and administrative goals. Plans, organizes, oversees and prioritizes the schedules of the VP and Chief of Operations. Reviews incoming communications and documents for signature; independently determines appropriate action, distributes, and follows up as necessary. Independently performs research and participates in planning, development, alteration, implementation, and evaluation of policies, procedures, and approaches to projects and proprietaries.

Serves as a resource to management on the impact of recommended or implemented policies and procedures from a strategic and operational perspective. Assists the VP in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs and senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Responds and follow up on requests for information (incoming and outgoing). Communicates with city officials, consultants, contractors, and Chancellors Office executiv