Office Administrator

Responsive recruiter Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the Role

We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters.

The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced, small office environment.

Key Responsibilities

Office Administration

•  Manage incoming/outgoing mail, shipments, and deliveries 
•  Receive, sort, and distribute packages 
•  Submit PTO requests and administrative updates 
•  Scan and send documentation to headquarters 
•  Maintain accurate records and office communications 
•  Order office supplies and manage administrative workflows 

Front Desk & Office Support

•  Greet and assist guests, vendors, and subcontractors 
•  Serve as the primary point of contact for staff support 
•  Maintain a clean, organized, and welcoming office 

New Hire Onboarding

•  Assist with computer setup and system access 
•  Ensure new hires have tools, accounts, and paperwork ready 
•  Guide employees through onboarding processes 
•  Coordinate with IT and leadership 

Technology & IT Support

•  Provide basic troubleshooting for computers, phones, and office tech 
•  Submit and monitor IT support requests 
•  Coordinate equipment repairs and replacements 

Fleet & Facilities Coordination

•  Send reminders for vehicle maintenance and service appointments 
•  Track facility-related appointments and updates 
•  Assist with scheduling and logistics communication 

Errands & Operations

•  Run local errands (bank, post office, vendors) 
•  Support document transfers between offices 
•  Assist with occasional pickups and deliveries 

Qualifications

•  2+ years of office administration or administrative support experience 
•  Strong multitasking and organizational skills 
•  Proficiency in Microsoft Office (Word, Excel, Outlook) 
•  Experience with onboarding or HR-related admin tasks preferred 
•  Basic technical troubleshooting skills 
•  Strong communication and interpersonal skills 
•  Valid driver’s license with clean driving record 
•  Ability to work independently in a small office environment 

What Success Looks Like

•  Smooth day-to-day office operations 
•  Well-prepared onboarding experience for new hires 
•  Timely communication and reminders to staff 
•  Reliable completion of errands and operational tasks 
•  Strong coordination between Lynnwood and Vancouver offices 

Work Environment

This is a full-time, in-office position based in Lynnwood, WA. The role involves regular interaction with employees, visitors, and vendors, along with occasional local errands.

Why Join Us?

•  Competitive hourly pay ($25–$32/hr) 
•  Opportunity to grow with an expanding team 
•  Play a key role in daily business operations 
•  Exposure to multiple areas of the business 
•  Collaborative and supportive team environment 

Apply Today

If you’re an organized, dependable professional who enjoys keeping operations running smoothly, we’d love to hear from you! Compensation: $25.00 - $32.00 per hour

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.

 

Our Vision:

To Pro