Practice Assistant

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Norton Rose Fulbright is seeking a Practice Assistant to support lawyers, paralegals and other legal personnel with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties.

This position will work a hybrid schedule of three days in the office and two days remote based in our San Francisco office. Overtime and flexibility in schedule may be required from time to time. 

Responsibilities include but are not limited to: 

• Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned

• Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization

• Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files  

• Maintain case files including filing pleadings, motions and docketing deadlines

• File documents using electronic and paper systems; create new case files and folders using records database and document management system

• Provide administrative support including printing, scanning, duplicating, preparing mail, overnight packages and hand deliveries  

• Assist with research for projects

• Schedule meetings, conference calls, and reserve conference

• Assists with preparing, editing and proofreading a variety of documents

• Additional responsibilities or special projects, as requested

Other duties 

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Qualifications and experience: 

• Minimum one year experience in a law firm or professional service organization preferred  

• Associate’s or Bachelor’s degree preferred; high school diploma is required  

• Proficient in Microsoft Office Suite, including PowerPoint and Excel 

• Tech savvy and willing to invest in becoming proficient in new software  

• Excellent verbal and written communication skills  

• Excellent organizational skills and attention to detail

• Strong time management skills; able to prioritize actions from multiple sources  

• Ability to work harmoniously and effectively with others as part of a team  

• Strong work ethic and positive attitude, with flexibility to work overtime as needed  

• Exercises confidentiality and discretion  

• Self-starter who takes initiative and has willingness to learn  

• Demonstrates accountability; takes ownership and pride in work  

• Ability to learn and understand basic firm principles

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the San Francisco market is expected to range between $58,000 and $75,000.  This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in San Francisco.  Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can als