Administrator Contract Compliance

Join a workforce where innovation and teamwork provide support to the community and citizens of Monroe County.

Compensation:

$89,177.14 - $142,683.43

Job Description:

The Contract Compliance Administrator is responsible for managing and optimizing a comprehensive electronic system used for monitoring, tracking, and ensuring compliance with contracts and agreements executed by the County. This role involves overseeing the database, ensuring accurate tracking of contract performance, enforcing compliance with regulatory and policy standards, and providing key data insights to County leadership, including Department Heads and stakeholders, to assure contract compliance.

ESSENTIAL JOB FUNCTIONS

• Monitors all active contracts for compliance with performance metrics, deadlines, and budgetary constraints.

• Ensures that contracts comply with County, State, and Federal regulations.

• Tracks amendments, extensions, and renewals of contracts in the database.

• Generates reports on compliance status and escalates issues to relevant parties for resolution.

• Develops, implements, and monitors performance evaluation systems for contract deliverables, services, and contractor performance.

• Coordinates with other County departments to ensure department liaisons are gathering data from contractors.

• Identifies any discrepancies, underperformance, or issues related to contract fulfillment and reports findings to Department Heads so they can seek compliance or find the contractors in default.

• Prepares regular and ad-hoc reports on contract performance, compliance status, and other critical data for senior leadership, elected officials, and other stakeholders.

• Uses the application to generate insights for informed decision-making, including identifying trends, potential risks, and opportunities for improvement.

• Develops dashboards or visual representations of performance and compliance data for easy understanding.

• Oversees the maintenance and continuous improvement of the County’s electronic contract monitoring and performance tracking application.

• Ensures the application and its processes are aligned with County policies, legal requirements, and best practices for contract management and compliance.

• Develops and maintains application-specific documentation for the business unit and technical support of systems.

• Uses analytical skills to troubleshoot, identifies data quality and reporting issues.

• Contributes to policy recommendations on software and workflow issues.

• Collaborates with IT and other departments to ensure smooth integration of data across systems.

• Supports internal and external audits by ensuring all contract documents and performance data are accurate and accessible.

• Assists in identifying potential risks or areas of concern related to contract performance and working with the appropriate departments to mitigate these risks.

• Provides training to County staff on how to use the contract monitoring and performance tracking application effectively.

• Offers ongoing support to departments and contractors regarding compliance, reporting, and system functionality.

• Serves as the primary point of contact for contract-related inquiries from County departments, contractors, and external agencies.

• Collaborates with legal, finance, and procurement departments to ensure full compliance with contracting policies and regulations.

• Stays updated on best practices and technological advances in electronic contract management, monitoring, and compliance.

• Recommends improvements to processes, tools, and systems for enhanced efficiency and effectiveness.

• Serves as the coordinator of the County’s Administrative Instructions.

• Maintains and updates master file, advises department directors of expiration dates and needed changes.

• Prepares agenda items for monthly BOCC meetings.

• Monitors monthly BOCC agenda items and reviews as appropriate in a timely manner.

• Assists in conducting process reviews of County functions and services that focus on financial feasibility and cost-benefit analysis to increase the efficiency and effectiveness of County services related to the budget.

• Special projects as necessary regarding financial feasibility of programs within the County.

• Assists in conducting process reviews of County functions and services that focus on financial feasibility and cost-benefit analysis to increase the efficiency and effectiveness of County services related to the budget.