SAP Receiving Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

The ERP Receiver position main purpose is to confirm the receipt of product and/or services at the Field Unit level in ERP.

Main Duties and Responsibilities:

• Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork.
• Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries.
• Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received.
• Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer.
• Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork.
• Compares the price on the ERP PO for each item to the price on the receiving documents.
• Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
• Manages unit’s PO’s system within ERP to ensure all are accounted.
• Acts as the backup in the daily inventory back flush process as needed.
• Works with the physical inventory team to ensure accurate and timely entry of physical inventory data.
• Assists ERP coordinator with daily entry of materials transfers in ERP system based off completed requisitions.
• In the non-hub units, the role also performs the following responsibilities:
  • Acts as the unit's liaison with Datamatics to answer any questions on the unit’s behalf.
  • Organizes and prepare (based of requirements) unit invoices to Datamatics as per company policy.
  • Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required.
  • End of month duties include accounting for the unit’s expenses using the tools available.

Qualifications

Education:

• High School graduate or GED required

Work Experience:

•  2-5 years clerical or data entry experience required  

Technical Skills: (Certification, Licenses and Registration)

• Basic computer skills
• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
• Good verbal, written communication skills
• Self-starter with good attention to detail and excellent organization skills.
• Strong math skills.
• Good problem solving skills

Language / Communication Skills:

• Excellent oral and written communication skills. 
• Ability to communicate with multiple employees in a fast paced environment

Job Dimensions

Geographic Responsibility: Operation Unit

Type of Employment: Full time

Travel %: 10%

Exemption Classification: Non-exempt

Internal Relationships: finance department, storeroom clerk, buyer

External Relationships: vendor, supplier

Work Environment / Requirements of the Job: Normal office environment, may be required to be on the Operations floor

Budget / Revenue Responsibility: (Local Currency) N/A

Organization Structure

Direct Line Manager (Title):  Varies by unit

Dotted Line Manager (Title, if applicable):  0

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 1

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work and we pay attention to the little details
• We foster an environment of accountability, take responsibility for our actions and learn from our mistakes
• We do what we say we will do, when we say we are going to do it
• We ca