Administrative Secretary I - Social Work Department

Job Title: Administrative Secretary I - Social Work Department

• The Administrative Secretary I performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. 
• Typically, services are provided for an assigned department, care center or nursing unit

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Education Requirements

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus two years of related experience.

Experience Requirements

• 0-1 years administrative experience

Computer Skills

• MS Office Suite: Intermediate
• Other: Intermediate MS Word (Word, Excel, PowerPoint), Internet, Outlook, telephone systems

Gerneral Skills and Competencies

• Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
• Applies Learning: Assimilates and applies new job-related information in a timely manner.
• Builds Customer Loyalty:  Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
• Builds Strategic Work Relationships:  Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
• Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Contributes to Team Success:  Actively participates as a member of a team to move the team toward the completion of goals.
• Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences. 
• Initiates Action:  Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive.
• Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently.
• Quality Orientation:  Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.
• Stress Tolerance:  Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization.

Work Environment

• General Office Environment 

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $21.37 - $30.06 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 186 - Social Services - MSH, Mount Sinai Hospital

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innova