SENIOR ADMINISTRATIVE ASSISTANT (Part-time)

Company Description

EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives. 

EDC’s approach to equity, diversity, and inclusion is grounded in EDC’s commitment to respect the dignity of each individual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives. 

Job Description

The Accounting, Finance, and Compliance team of the Education Development Center (EDC)’s Administration and Finance Division has an exciting opportunity for a Senior Administrative Assistant, reporting to the Controller, in Waltham, Massachusetts. This job requires being in the office 3-4 times each week and must be available to work a minimum of 20 hours a week.

Our team is responsible for providing accounting services, financial planning and analysis, and advising in compliance guidance through the organization.

The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.

With creative initiative, the Senior Administrative Assistant

• Provides administrative support to the department, troubleshooting a variety of problems to ensure efficiency and smooth coordination
• Independently performs complex assignments requiring knowledge of content area and administrative systems
• Manages tasks of intermediate scope and complexity, such as:
  • Document preparation, photocopying, cataloguing, and electronic data handling
  • Internet navigation and information tracking
  • Correspondences through email and telephone
  • Coordination of appointments and travel schedules
  • Performing data entry for Accounts Payable and Procurement team.
  • Mails accounts payable checks to payees
  • Retrieves, sorts and distributes daily mail
  • Responsible for archiving documents from international field offices.
  • Assisting accounting team to provide supporting documentation to auditors
  • Any other assistant duties assigned
• Effectively interact with diverse staff with competing priorities
• Engage in teamwork; accepts and utilizes feedback
• Coordinate with others to troubleshoot questions or problems and clarify issues.

Qualifications

This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills.

Required education:

• High school diploma or GED plus 1–3 years advanced training

Preferred:

• Associate degree or bachelor’s degree

Other skills and experience:

• With High school diploma, 3-5 years related clerical, secretarial or administrative support experience, including proficiency in 3 or more computer applications.
• With other degrees, 1-3  years related experience (as above)
• Organizational & analytical skills and aptitude for details.

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. 

Research shows that individuals from historically marginalized groups find themselves meeting many of the criteria of a job posting, yet doubting if they should apply. At EDC, we value and strive for a diverse, equitable, and inclusive workplace.  Equity and excellence are inseparable.  If you meet some of the preferred requirements but not all of them, and feel aligned with our vision and mission, we encourage you to apply. 

Total Rewards: 

EDC offers the following comprehensive benefits package for all eligible employees: 

• Health, dental, and vision insurance 
• 12 paid holidays 
• Generous vacation benefits for full- and part-time employees 
• Dependent