Legal Secretary

(Hybrid/Irvine)

Legal Secretary

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting-edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

The Opportunity

Fisher Phillips is an international labor and employment law firm, hiring an experienced Legal Secretary to support the needs of our Irvine office. With over 600 attorneys in over 40 offices, our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. As a key member of our legal team, the Litigation Secretary plays a vital role in ensuring the smooth and efficient operation of our legal services. Your contributions will directly support our attorneys in delivering exceptional service to our clients, helping us uphold our commitment to excellence in labor and employment law. For more information about the firm, please visit our website at www.fisherphillips.com.

Position Responsibilities

• Document Preparation: Prepare and meticulously format legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
• Court Filings: File state and federal court filings with precision, both electronically and traditionally, ensuring all documents are submitted correctly and on time.
• Client/Matter Management: Prepare and process new client/matter requests.
• Document Management: Regularly update and maintain client files electronically within the firm's document management system, ensuring all information is current and accessible.
• Docketing: Maintain attorney calendars through Compulaw and Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
• Meeting and Travel Coordination: Arrange meetings and conference calls; may order meals and equipment as requested. Coordinate travel arrangements for assigned attorneys.
• Timekeeping, Billing, and Expense Reimbursements: enter and review timekeeper entries, applying correct litigation codes as necessary, and prepare expense reimbursement requests in a timely manner.
• Vendor Management: Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Overflow and Backup Support: Provide assistance to paralegals, attorneys, and visitors, ensuring smooth operations in the absence of assigned secretaries.

Personal Attributes

This is a hybrid role, requiring a blend of in-office and remote work. The ideal candidate will possess strong adaptability and self-management skills to excel in both environments.

• Adheres to firm and office policies and procedures with a strong understanding.
• Maintains an exceptional customer service attitude at all times, both internally and externally.
• Fosters a collaborative and congen