Health Record Technician 1 - WCC

Posting number: HS-WCC-2026-06703

Department: Dept. of Corrections

Job classification: HEALTH RECORD TECHNICIAN 1

Posting type: Open & Promotional

Categories: Administrative Assistant, Health Sciences, Health Care Support, Office and Administrative Support

Summary

As a custodian of patient medical records, the Health Records Technician 1 (HRT1) enters, verifies, and ensures patient medical information is in compliance with appropriate laws and agency policy. The HRT1 acts as an information resource and provides health and/or medical records related information to authorized medical providers, staff and/or third-party agents regarding residents and/or patients, in compliance with applicable policies, state and federal requirements and/or regulations. Incumbents assist with reviewing and updating health/medical record retention schedules; coordinating and retrieving information for and responding to public record requests related to
health/medical records; assist in the day-to-day delivery, distribution, access, maintenance and retention of manual and/or electronic health/medical forms.

A completed application packet will include:

• A detailed resume
• A cover letter
• Three professional references

Application assessment will be ongoing, the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.

Examples of duties

Disclosure, dissemination, and procurement of health information:

• Review and process records requests of patient medical, dental, and mental health care information within 15 working days or less of receiving following health record procedures.
• Review and process Department staff requests for patient health information by the date requested following health record procedures.
• Review and process patient requests to review their health record within 15 working days or less of receiving following health record procedures.
• Make determinations to allow or deny requests in accordance with the Washington State Uniform Health Care Information Act (RCW 70.02) and federal laws.

Health record management:

• Ensure patient health records located in the facility comply with departmental policies and procedures and state and federal statutes.
• Be an active member of the Health Record Management Committee.

Health Record Department lead:

• Provide instruction and assign, check, and correct work of unit clerical staff.
  Communicate with Health Records Technician 2 and Health Services Manager regarding Health Records Department performance.
• Communicate with Health Services Manager regarding Health Records Department performance. 

Perform formal health record audits:

• Review health records for listed deficiencies.
• Complete the Health Record Audit for Permanent Facility and/or Health Record Audit for Reception Center form.

Technical assistance and direction:

• Provide technical assistance and direction to facility staff regarding health records, disclosure of health information, and statewide health record unit processes.
• Represent the agency in court regarding health records.

Qualifications

Required Qualifications:

• Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) or the ability to obtain certification within six (6) months of appointment, and maintain certification during period of employment.
• Valid driver license.

 
Preferred Qualifications:

• Two years or more experience in Health Information Management.
• Current on state and federal laws, national standards, and department policies governing health records