Senior Event Manager & Conference Planner

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future. 

Position Overview

Arlo is in search of a Senior Event Manager & Conference Planner to support the Department of Defense (DOD) Office of Small Business Programs (OSBP) to execute the planning requirements of OSBP hosted events. OSBP plans to host approximately three (3) large and potentially a few smaller events, per year that are intended to provide educational opportunities to Government and industry to help improve small business practices at all levels within the DOD acquisition community.

Work Location

Remote with travel to six events per year located across the US.

Job Responsibilities and/or Success Factors

• Serve as Project Director for all OSBP hosted events, assuming responsibility for all elements of successful event execution, and leading a team of marketing and event coordinators.
• Responsible for conference budgeting and invoicing.
• Prepare a site selection plan for events based on criteria established by OSBP. Lead soliciting and negotiating final quotes. Reserve or book appropriate venues.
• Arrange for hotel accommodations at selected venues by arranging a block of guest rooms.
• Develop a detailed list of time-phased tasks required to ensure a successful event including, but not limited to, call for presentations, plenary sessions, and agency breakout sessions.
• Assist in maximizing on allowable, allocable, and reasonable contract negotiations, updates and final review of invoices and bills for accuracy.
• Serve as liaison and negotiate with vendors.
• Negotiate sponsorship deals.
• Assist in developing and preparing the event agenda to be approved by OSBP.
• Develop and maintain an online registration site to enable efficient registration of all event attendees.
• Develop and execute an aggressive, multi-faceted, multi-media marketing campaign to influence attendance.
• Manage branding and communications.
• Develop event surveys and complete post-event repots.
• Provide regular updates to OSBP senior management.

Education and Minimum Qualifications

Required

• Bachelor’s degree in event management, communications, or related field
• Minimum of 15 years of experience in event planning and project management
• Proven track record of successfully managing and executing small and large events

Preferred

• Master of Business Administration (MBA) degree
• Event planning for DoD program offices

AAP Statement

We are proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.