Admin Assistant - Insulation Services

This is a remote position.

Schedule:

• Flexible hours; 20 hours per week.
  
• Would like interactions with clients to be during hours 9am-7pmOntario, Canada time (10pm - 8AM Manila Time)
  

Join a thriving spray foam insulation company in Northern Ontario, Canada. This established business, with 12 years of expertise, is seeking a dynamic individual to support its growth. As the company expands, you’ll play a crucial role in streamlining operations and enhancing customer relationships.

As the Office Manager/Assistant, you’ll be the linchpin of this growing insulation business. You’ll manage the CRM system, nurture leads, and ensure smooth project flow from estimate to invoice. Your role will encompass everything from digital marketing to financial reporting, offering a diverse and engaging workday. This position is ideal for a self-starter who thrives on variety and wants to make a tangible impact on a small business’s success.

• Optimize and manage Housecall Pro CRM system
  
• Follow up on leads via multiple channels (phone, email, text)
  
• Schedule estimates and manage company calendar
  
• Process proposals and invoices promptly
  
• Monitor and respond to company emails
  
• Create and post engaging social media content
  
• Generate insightful reports from Housecall Pro and QuickBooks
  
• Assist in developing proposal templates and administrative documents
  
• Conduct research and provide summarized findings as needed
  

• Proficiency in CRM systems, Housecall Pro experience a plus
  
• Excellent communication skills, both written and verbal
  
• Social media savvy with content creation abilities
  
• Familiarity with QuickBooks or similar accounting software
  
• Strong organizational and time management skills
  
• Self-motivated with ability to work independently
  
• Proficient in Microsoft Office suite, especially Excel
  
• Meticulous attention to detail
  
• Ability to manage 6-8 new leads and 3-4 jobs weekly
  
• Minimum 20 hours per week availability
  
• Comfortable with remote work environment
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job