Project Manager, Marketing & Communications

POSITION SUMMARY

 

This is a 9 month benefits-eligible position.

 

This role will be responsible for various project and workflow management responsibilities in support of the Lucas Museum’s Marketing, Communications & Design teams. This will include monitoring project progress using internal systems such as Airtable and other internal databases; coordinating and distributing project recaps, marketing materials and memos; This position will report to the Executive Project Manager to CEO/Chief Revenue & Engagement Officer and collaborate internally with internal departments and external vendors.

RESPONSIBILITIES

Project Tracking & Workflow Management
• Maintain up-to-date tracking of all marketing projects, including tasks, owners, deadlines, and status updates
• Monitor project progress and flag delays, dependencies, and incomplete items
• Support coordination of timelines for initiatives including but not limited to large-scale opening campaigns, ongoing promotional initiatives, and Design team schedules
• Capture notes and track action items
• Internal Systems & Asset Management
1. • Maintain and update internal marketing systems, databases, and shared folders
   • Manage metadata, usage status, and cataloging for marketing assets
   • Assist with monitoring asset requests and tracking approvals
• Airtable Management
1. • Maintain Airtable bases for the Marketing, Communications & Design teams, including status updates, attachments, and workflow improvements
   • Support the Executive Project Manager to CEO / Chief Revenue & Engagement Officer to ensure project needs and deadlines are documented and up to date
• Marketing Memos & Material Development
1. • Support drafting and formatting of marketing memos
   • Prepare copy, collect details, and assemble information for campaign materials
• Analytics & Reporting
1. • Assist in writing campaign performance summaries and analytics reports
   • Gather data and format findings for stakeholders
• Cross-Functional Collaboration
1. • Coordinate with internal departments and external partners to gather information
   • Ensure work aligns with brand guidelines and strategic priorities
   • Participate in marketing working groups
• General Marketing Team Support
1. • Provide administrative support, including scheduling and meeting preparation
   • Assist with special projects, especially during the museum’s opening period

CORE COMPETENCIES

Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision. 

Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best out