Professional Assistant III, HR Staffing

Summary

Provides administrative and clerical support of a responsible and confidential nature for the Human Resources Staffing Department; Performs work under general supervision and requires some independent judgment

Essential Duties

• Manages correspondence to employees including staff letters, new hire packets, certification packets, leave, transfer, or separation correspondence
• Works collaboratively with staff and other departments to ensure smooth function of the department
• Serves as the liaison between supervisor and internal/external offices
• Organizes and expedites flow of work through supervisor’s office, initiates follow-up action and follows up on pending matters
• Prepares complex correspondence, reports, and presentations using advanced office technology
• Schedules appointments and coordinates arrangements for meetings, conferences and travel
• Receives and screens telephone calls, letters and/or visitors; answers routine questions and furnishes information
• Maintains departmental records, files, and office supplies
• Processes employee information into computerized system for the purpose of assuring accurate pay data; computes, monitors, and assures proper position control, salary, and step placement
• Maintains a variety of employment files and records, compiling pertinent applicant/employee information for the purpose of ensuring accuracy of applicant/employee’s compensation, maintaining eligibility for position, and complying with all Federal/State/District regulations
• May independently compose routine letters and memoranda for supervisor’s signature
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 5 years of clerical/administrative experience required; Experience with SAP or other major Enterprise system preferred

Knowledge/Skills/Abilities

• Knowledge of general Human Resources practices
• Proven ability to handle confidential information
• Must be detail-oriented and able to multi-task
• Ability to compose and compile correspondence from a variety of sources
• Must be able to work independently
• Ability to work and provide excellent customer service in a fast-paced environment
• Proficient in Microsoft Office
• Excellent organizational skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment